Senior Business Manager

Job Summary

The Senior Business Manager will oversee and manage Athletic Department finances, business operations, travel, equipment, human resources, and special events (outside of gameday). The budget portfolio includes operating budgets, grants, and fund raised dollars of approximately $10-15 million annually. Reporting to the Deputy Athletic Director for Internal Operations, the incumbent oversees the athletic department operations, business office full time personnel, athletics equipment and athletic facility personnel, graduate assistant(s), volunteers.

The Senior Business Manager is responsible for all fiscal activities of Chicago State University’s NCAA Division I Athletic Department, including budget planning, formulation, management, forecasting, and resource allocation. This position serves as a fiscal officer for the Department of Athletics and is charged with working independently as well as collaboratively with campus Human Resources, Business and Finance units. This individual is responsible for providing regular financial reports to the Deputy Athletic Director for Internal Operations & the Vice President/Director of Athletics.

This position is also responsible for the development and oversight of fiscal policies and procedures to ensure all fiscal activities are conducted in compliance with federal, state, institutional, and NCAA laws and regulations.

The Senior Business Manager ensures fiscal integrity, including compensation, scholarship, and operating budgets. Create and maintain policies and procedures related to financial management and business operations. Promote an atmosphere of customer service to internal and external constituents, overseeing team services (travel, officials, and equipment).

In addition to the above duties, the Senior Business Manager will maintain managerial authority over additional operational units, third party vendors and game contracts, purchasing and inventory, and travel management operations.

Job Description

• Responsible for management of intercollegiate athletics events, with emphasis on logistics, scheduling of support staff, event management and event set-up.
• Develop procedures related to on-boarding and the entire human resource cycle for athletic staff to ensure continuity in athletic operations
• Manage all fiscal documents, including purchase requisitions, purchase orders, accounts payable invoices, p-card transactions and related workflow.
• Develop and implement comprehensive financial, budgetary and reporting systems, policies and processes to allow for the rapid delivery of data while ensuring compliance with applicable rules and regulations.
• Ensure the veracity of financial data reported within all components of the athletics department.
• Prepare financial analyses, forecasts and reports for internal and external constituents.
• Oversee and maintain effective internal financial controls and policy compliance within the University’s athletics program.
• Engage in fiscal responsibility and accountability with transparency.
• Serve as departmental liaison for all internal and external audits for quality control and to reduce audit findings.
• Assist in the development and implementation of programs, policies and objectives related to areas of oversight and assist the director with overall management.
• Participate in the development of programs, departmental objectives and long-range planning.
• Provides advice and expertise to campus and university units, interpreting policies of the areas of oversight.
• Lead and coordinate program development, and financial operation of the unit.
• Other duties as assigned

Minimum Qualifications

• Bachelor’s degree in accountancy, business administration, management, or a closely related field.

OR

• Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.

OR

• A combination of such education and/or work experience above totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:

1. 30 semester hours equals one (1) year (12 months)
2. 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
3. 90 semester hours equals two (2) years (24 months)

AND

• Two (2) years (24 months) of work experience in accounting, business administration, financial operations, fiscal management, or closely related experience, including one (1) year (12 months) of which is at a supervisory or administrative level.

NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Preferred Qualifications

• Master’s Degree in accounting, finance, business administration, sports management or another specialized field.
• Minimum of five years of budget management experience in athletics business office or in a higher education setting managing departmental operations of at least $5million dollars annually.
• Progressively responsible professional experience in the areas of financial management, accounting, compliance and/or budgeting, specifically completing EADA, NCAA Financial Reporting

• and NCAA Financial Audits; knowledge of NCAA rules

• Knowledge of NCAA Division I

Knowledge, Skills and Abilities

1. Advanced knowledge of financial and auditing policies, standards and procedures, cost analysis techniques, and accounts receivable and payable procedures and practices; established skills in fiscal management
2. Proven ability to organize workflow and work effectively with a wide range of constituents in a diverse community.
3. Demonstrated ability to understand and analyze a variety of numerical data sets (e.g. revenue and expense reports, workforce/salary reports, and budgets)
4. Demonstrated skill in the research, development, and evaluation of policies and procedures related to fiscal administration
5. Demonstrated ability to effectively interpret, organize, and present financial information
6. Experience managing and mentoring team members in a collaborative team-based environment
7. Excellent organizational skills to work effectively in a fast-paced environment with competing deadlines
8. Excellent interpersonal and communication skills to establish and maintain cooperative working relationships within a diverse organization
9. Ability to effectively use computer application programs and related computer software packages (e.g. Microsoft Office Suite: Word, Excel, database, internet)
10. Knowledge of and compliance with NCAA rules is a condition of employment in this position.

Additional Applicant Information

Physical Requirement/ Demands

• Demonstrated ability to clearly communicate verbally, read, write, see, and hear to perform essential functions.
• Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
• Position may require periods of sitting; required to stand for varying lengths of time

Work Environment

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Must have the ability to work responsibly with minimal supervision.
• Must have the flexibility to travel, work weekends and evenings.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Do you hold a degree with a major in Accountancy or a business related field?
   • Yes
   • No

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. List of (3) References

Optional Documents