Senior Program Coordinator

EXPIRED

Position Details

Position Information

Recruitment/Posting Title

Senior Program Coordinator

Job Category

URA-AFT Administrative

Department

Registrar - NB

Overview

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Position Details

Position Information

Recruitment/Posting Title

Senior Program Coordinator

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Job Category

URA-AFT Administrative

Department

Registrar - NB

Overview

The Division of Enrollment Management at Rutgers University–New Brunswick (EMNB) is comprised of seven student-facing and administrative units: Undergraduate Admissions, the Office of Financial Aid, the Office of the Registrar, and the One Stop Student Services Center, as well as business, information technology, and strategy and analytics administrative teams. The division employs over 100 full-time staff and an additional 200+ student employees to fulfill its mission.The division is driven by research, galvanized by progress, and motivated by a relentless commitment to student access and academic excellence. It works at the intersection of administration and innovation to set enrollment strategy, foster student success, and inform university policy and practice. EM–NB attracts the best and brightest students to Rutgers’ flagship campus, supports them through their time on the banks, and celebrates their graduation each year.The Office of the Registrar serves as the custodian of student academic records. Through personalized, high-quality service, the office maintains accurate and confidential student records, supports registration, transcripts and verification, posting of grades and degrees, changes in residency, registration calendars, name and address changes, and awarding of diplomas, all while ensuring compliance with relevant policies and regulations. It provides and maintains essential processes and responds to inquiries with confidentiality and integrity for students, faculty, and administrators.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for the Office of the Registrar within the Division of Enrollment Management. The Senior Program Coordinator at Rutgers University – New Brunswick will report to the Associate Registrar of the Office of the Registrar.Among the key duties of this position are the following: Provides assistance with certifying continuing academic eligibility for 800+ intercollegiate student-athletes. Will be involved in the NCAA and Big Ten certification process with athletic academic advisors, athletics compliance and University deans and departmental personnel. Assists with creating, reviewing, and updating degree audits to ensure proper academic certification is utilized to determine the eligibility status of student-athletes. Responsible for preparing reports and other statistical documents related to student-athletes. Assists with special programs, including but not limited to, ROTC and club sports on campus. Promotes a high level of customer service and requires comprehensive knowledge of NCAA and Big Ten eligibility requirements, associated student information systems, and other supplemental systems that provide data in order to successfully review student records and ensure proper academic eligibility.

Position Status

Full Time

Hours Per Week

Daily Work Shift

Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA

Exempt

Grade

05

Position Salary

Annual Minimum Salary

63518.000

Annual Mid Range Salary

79089.000

Annual Maximum Salary

94659.000

Standard Hours

37.50

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Bachelor’s degree. At least two years of higher education experience related to NCAA certification or academic advising of student-athletes. Equivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Knowledge and understanding of NCAA eligibility legislation. Demonstrated strong organizational skills, communication skills, and interpersonal skills. Experience with Microsoft Office Suite. Sensitive to cultural diversity and backgrounds. Proven ability to work effectively as a team member. Ability to analyze and interpret data and make independent decisions.

Preferred Qualifications

Master’s degree in higher education or related field. Three years of higher education experience related to NCAA certification or academic advising of student-athletes. Supervisory/management and/or leadership experience. Working knowledge of student information systems (including but not limited to CRM/Salesforce, Perceptive Content, SRDB, IMS), and Tableau. Experience working with diverse populations of students, staff and faculty desired.

Equipment Utilized

Computer-based student record database system, NCAA Applications including LSDBi, Eligibility Center, and Transfer Portal. Experience with Tableau, Perceptive Content, Salesforce, and DocuSign, among other programs, would be beneficial.

Physical Demands and Work Environment

Special Conditions

Must be able to work some nights and weekends during peak periods.

Posting Details

Posting Number

23ST2905

Posting Open Date

11/02/2023

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Busch (RU-New Brunswick)

City

Piscataway

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a minimum of a Bachelor’s degree or an equivalent combination of education and experience?

   • Yes
   • No

2. * Do you have at least two years of higher education experience related to NCAA certification or academic advising of student-athletes?

   • Yes
   • No

3. * Please describe how you meet the qualifications for question #2.

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter/Letter of Application 3. List of Professional References (contact Info) Optional Documents

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