Special Assistant to Athletic Administration

Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

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Job Profile:

Athletics Operations Specialist 2

Job Family:

Athletics Operations

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

BACHELOR'S degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Directs team scheduling and maintenance, and monitors compliance and athlete eligibility for an intercollegiate athletics program to ensure the effective and efficient operation of the program.

Job Description:

Under administrative direction in Sun Devil Athletics, the Special Assistant to Athletic Administration assists various sport programs by providing resources, support, and coordination in the overall planning of various program operations. Ensures compliance with the rules and regulations of NCAA and Big 12, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Essential Duties:

• Coordinate travel for assigned areas including: pre-travel requests, working with agent to book travel and complete expense reports in timely manner. Team, individual and recruit travel.

• Assist with the coordination of unofficial and official campus visits by prospective student-athletes and their families.

• Assist the respective coaching staff with the timely completion of business office and NCAA compliance paperwork.

• Attend monthly compliance meetings

• May assist in scheduling of appointments, creation of correspondence and providing other administrative support as requested by the coaches and/or administrators.

• Collect receipts and reconcile all purchasing card expenses

• Assist with reimbursements

• Assist with meals incidental to participation (MIPs)

• Compiles and prepares data for reports, correspondence and presentations.

• Serve as liaison between the assigned areas and related contacts within and outside of the University community to include coaching staff, student athletes, SDA staff, alumni, in order to facilitate programs.

• Coordinate resources to meet the needs of the assigned area.

• Create reports and analyzes data obtained.

• Develop and updates systems, manuals, handbooks, and policies and procedures. Ensures compliance with all applicable rules and regulations.

• Assist with planning, develop, and coordinate events related to requirements of the area of assignment (example, team year end banquets).

• May provide training to staff in related area and work with/train student workers.

• Require travel with the team.

• Perform other duties as assigned.

Desired Qualifications:

• Experience in working with sport programs such as gymnastics, softball, track and field, and/or tennis.

• Experience with Concur.

• Demonstrated knowledge of NCAA, Big 12.

• Demonstrated knowledge of University administrative policies and procedures.

• Evidence of effective communication.

• Experience with Teamworks and ARMS

• Experience in establishing and maintaining effective working relationships.

• Experience in creating reports and analyzing data.

• Experience in planning, analyzing, and coordinating activities and establishing priorities.

• Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

• Ability to clearly communicate to perform essential functions

• Regular use of standard office equipment including, but not limited to:  computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

• General supervision received from Coaching staffs and Senior Associate Athletic Director/SWA.

• Schedule may include evenings, nights, weekends, and holidays.

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity and expression to build a strong Sun Devil Community reflective of ASU’s charter.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/...

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

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