Special Project Assistant, Department of Athletics

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

View Full Description

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Special Project Assistant represents the Director of Athletics (AD) and Senior Staff in cultivating relationships and connectivity with campus constituents; including students, staff, student government, alumni, and the broader community. This is a fixed term position, beginning August 1, 2024 and concluding May 31, 2025.

Job Description

Essential Functions:

• Support the AD, Deputy AD, Executive Assistant to the AD, and Sr. Advisor/Counsel in leading Wake Forest Athletics.
• Positively represent AD and senior staff in building relationships and connectivity with campus constituents - students, staff, student government, alumni, community, etc.
• Assist AD, Executive Assistant, and Special Project Coordinator in game day event coordination and suite management.
• Capture meeting minutes and maintains an organization system ensuring appropriate follow-up for Executive Staff meetings.
• Develop and produce confidential briefing materials for BOT, donors, ACC, All Staff meetings, and others.
• Provide comprehensive communication support and composes correspondence for Athletics Executive Staff.
• Correspond with Campus and City constituents on Wake Forest Athletics events.
• Coordinate the day-to-day office administrative duties.
• Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree, with relevant experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:

• Knowledge of, and experience with, Wake Forest campus constituencies.
• Strong interpersonal and communication skills, both verbally and in writing, and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to think strategically and manage time efficiently to prioritize work.
• Excellent digital communication skills.
• Must be highly proficient in Microsoft Office Suite software.
• Familiarity with the Adobe Creative Suite.
• Professional attitude and ability to multitask and adapt with positivity.
• Ability to maintain strict confidentiality, including but not limited to matters involving the attorney-client privilege, HIPAA, and FERPA. A confidentiality agreement is required for this position.
• Occasional evening and weekend work.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply. ​

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