Job Req ID: 115555

Sr. Financial Manager

Reporting to the Director of Finance and Administration, we are seeking a Sr. Financial Manager who will be responsible for performing and overseeing key financial functions of the University Student Services Finance Office. This position will perform and provide back-up to the Director with respect to accounting transactions, the preparation of the annual budget of over $400M for ‘non-aid’ and aid functions, quarterly projections, and periodic reporting. This position will manage one Senior Financial Analyst and one Financial Analyst who have responsibility for oversight of daily fiscal operations of student services related to the undergraduate population on the Homewood Campus. Oversight includes both sponsored and non-sponsored funds.

University Student Services encompasses a breadth of student services including admissions, financial aid, student affairs, integrative learning and life design, student health and wellbeing, athletics, and administrative student services. Some services span the entire university, and some services, are specific to the Homewood campus.

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Job Req ID: 115555

Sr. Financial Manager

Reporting to the Director of Finance and Administration, we are seeking a Sr. Financial Manager who will be responsible for performing and overseeing key financial functions of the University Student Services Finance Office. This position will perform and provide back-up to the Director with respect to accounting transactions, the preparation of the annual budget of over $400M for ‘non-aid’ and aid functions, quarterly projections, and periodic reporting. This position will manage one Senior Financial Analyst and one Financial Analyst who have responsibility for oversight of daily fiscal operations of student services related to the undergraduate population on the Homewood Campus. Oversight includes both sponsored and non-sponsored funds.

University Student Services encompasses a breadth of student services including admissions, financial aid, student affairs, integrative learning and life design, student health and wellbeing, athletics, and administrative student services. Some services span the entire university, and some services, are specific to the Homewood campus.

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Specific Duties & Responsibilities

Lead Budget Development

• Oversees direct reports in the development of the annual operating budget for assigned departments.
• Develop assigned departmental budgets and 5-year plans for the operational activities that support the undergraduate student population on the Homewood Campus.
• Monitors divisional and interdivisional activity to ensure proper recording.
• Performs trending and forecasting to aid in generating projections, identifying potential risks to the budget, and ensuring sufficient funding for strategic initiatives.
• Budget, monitor, in conjunction with Sr. Financial Analyst, and provide variance analysis for general operating and sponsored functions.
• Partner with the Associate Director for Business Strategy to maintain financial and personnel databases that assist in budget development, financial projections, and trend analysis.
• Identify potential risks to the budget and partner with the Director of Finance to ensure sufficient funding for strategic initiatives.
• Perform research, investigation, and financial review of new proposals for expansion or enhancement of student services.
• Ensure that the annual budget is properly loaded into ERP and Oracle EPM at the start of the fiscal year.

Manage & Approve Personnel Transactions

• Develop personnel budgets and trends and monitor vacancy rates for staff members in assigned departments.
• Coordinate with Sr. Financial Analyst to ensure changes are properly loaded into personnel tracking database(s).
• Work closely with the USS Human Resources Office on annual merit increases, approvals for new positions, maintenance of staff headcount numbers, and maintenance of master Human Resources data file.
• Communicate with departments on personnel transactions and ensure that funding plans are in place for all personnel changes.

Management/Personnel Liaison with Departments

• Establish regular meeting schedules with assigned VPs and departments to address issues that arise from either party.
• Serve as primary contact for departments for management and personnel issues.
• Lead variance narrative development.
• In close coordination with Sr Financial Analyst, develop detailed and summary level variance analysis.

• This analysis will be used to develop variance narratives that will be used for VP/Department level reporting as well as USS roll-up variance reporting.

• This reporting needs to tell the story of the numbers.

Lead Variance Narrative Development

• In close coordination with Sr Financial Analyst, develop detailed and summary level variance analysis.
• This analysis will be used to develop variance narratives that will be used for VP/Department level reporting as well as USS roll-up variance reporting.
• This reporting needs to tell the story of the numbers.

Lead YE Closing Processes

• Coordinate with USS Finance staff to ensure that the closing plan is followed and that all entries for assigned departments are made and documented.
• Work with department administrators and directors to ensure that the closing plan for departments is followed and that all departmental entries and processes are complete.
• Work with department administrators and directors to resolve deficit balances and other financial reporting/compliance/audit issues.

Conduct Analysis

• Conduct special projects at the direction of the Director of Finance and Administration, the Senior Director of Financial Operations, and/or the AVP.
• Participate in the design and development of funding allocation models.
• Conduct “deep dives” to assess the current state, determine opportunity cost and benefit, and develop proposals supporting key strategic initiatives.

Other Duties

• In coordination with the Director, develop policies and procedures to ensure accurate accounting and administration of revenues and expenses, and provide adequate internal controls.
• Coordinate, as required, with the Office of Hopkins Internal Audit to monitor USS staff compliance with all financial policies.
• Review and authorize transactions as necessary to ensure expenditures are in compliance with JHU and Student Services policies and governmental regulations.
• Serve on project committees and working groups.
• Represent University Student Services on committees as assigned.
  
• Network with associates in other JHU Divisions to facilitate resolution of common issues.
  

Staff Supervision

• Two (2) direct reports (Senior Financial Analyst, Financial Analyst).
• Conduct annual reviews.
• Develop staff and provide expertise to improve performance.
• Ensure that staff are meeting performance goals.
• Provide ongoing feedback and constructive criticism.

• Prioritize and direct work efforts.

• Provide guidance and direction and resolve conflicts.

• Motivate for higher collaboration and performance.

• Promote and model a culture of exceptional customer service.

Special Knowledge, Skills, or Abilities

• Strong leadership and management skills; advanced analytical skills.
• Experience with detailed financial planning, projections, and forecasting.
• Experience with financial modeling is highly preferred.
• Ability to exercise sound, independent judgment in decision-making.
• Proficiency with business software packages; advanced Excel skills and familiarity with SAP, Oracle, and SmartView preferred.
• Excellent oral and written communication skills.
• Ability to work flexibly on several tasks simultaneously and meet various concurrent deadlines is required.

Minimum Qualifications

• Bachelor’s Degree in Business, Finance, Accounting, or another related field.
• Five (5) years of related progressively more responsible financial/ accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit. Requires experience working on complex budgets.
• Master's in a related field may substitute for experience. Additional experience may substitute for education.

Preferred Qualifications

• Master’s Degree in Finance, Business, Public Administration, or a related field is highly preferred.

• Three years of financial management experience in a University Student Services department preferred.

• Seven to ten years of experience in financial management, higher education experience preferred.

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Classified Title: Sr. Financial Manager
Role/Level/Range: ATP/04/PF
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Student Services Finance
Personnel area: University Student Services

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Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/fi...

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coron... and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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