Staff Assistant for Olympic Sports and Advancement Team

Posting Details

Position Information

Fiscal Year

2024-2025

Position Title

Staff Assistant for Olympic Sports and Advancement Team

Classification Title

Staff Assistant

Department

Posting Details

Position Information

Fiscal Year

2024-2025

Position Title

Staff Assistant for Olympic Sports and Advancement Team

Classification Title

Staff Assistant

Department

Intercollegiate Athletics

Posting Number

P240424

Posting Link

https://www.ubjobs.buffalo.edu/postin...

Employer

State

Position Type

Professional Appointment Term

Term

Salary Grade

SL2

Posting Detail Information

| Position Summary |
The University at Buffalo Athletics department invites applicants that are energetic, self-motivated individuals that possess strong organizational skills with the ability to independently handle multiple tasks. The Staff Assistant for Olympic Sports and Advancement Team will assist the Advancement Team and the Head and Assistant Coaches for Men’s & Women’s Basketball as well as the Head Coaches of Men’s Tennis, Women’s Tennis, Soccer, Softball, Swimming, Track, Volleyball and Wrestling with daily operational tasks including coordination of travel expenses, office operations and related reimbursements through internal University systems. In this role, the incumbent will need time management skills to be efficient at handling multiple tasks for a variety of staff members.

Job Description:

• Serve as the first point of contact for the Men’s and Women’s Basketball, Volleyball, and Softball suite.
• Assist Advancement Team, Head Coaches and Assistant Coaches with day-to day needs.
• Coordinate the data entry of payments and purchases through university systems.
• Assist with travel.
• Monitor budgets for assigned sports and Advancement Team.
• Serve as the liaison for the Advancement Team, Head Coaches and Assistant Coaches for community groups, other universities, and alumni.
• Assist the Advancement Team, Head Coaches and Assistant Coaches with correspondence to players, parents and the community at large.
• Coordination of special projects that may include report generation, presentation development, mailing oversight, notifications to staff and printing projects for the Advancement Team.
• Provide support for the Advancement Team for internal/external meeting and event planning including but not limited to event logistics, invitation list development and report generation.
• Manage departmental video board systems for routine updates and digital signage.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. | | Minimum Qualifications |
- Bachelor’s degree. - Strong organizational skills with the ability to independently handle multiple tasks. - Strong interpersonal, oral and written communication skills. - Availability to work some evenings and weekends.

| | Preferred Qualifications |
- Experience working in an office environment with a team focused structure. - Familiarity with Athletic Team operational needs and activities. - Experience with management of office related operations including assisting with purchasing, travel and reimbursement processing.

| | Physical Demands | | | Salary Range | $49,261 | | Additional Salary Information | | | Type | Full-Time | | Campus | North Campus | | Posting Alerts | | | Special Instructions Summary | | | Additional Information |
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. | | Is a background check required for this posting? | Yes | | Background Check Notification | For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. |

Contact Information

| Contact's Name | Heather Cooper | | Contact's Pronouns | she/her/hers | | Contact's Title | Associate Athletic Director for Human Resources | | Contact's Email | hrgibbs@buffalo.edu | | Contact's Phone | 716-645-3842 |

Posting Dates

| Posted | 12/06/2024 | | Deadline for Internal Applicants | 12/20/2024 | | Deadline for External Applicants | 01/04/2025 | | Date to be filled | 01/27/2025 |

References

| Number of References Required | 3 | | Reference Cutoff Date | | | Instructions to Applicant | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Will you have a Bachelor's degree by the time of hire?

   • Yes
   • No

2. * Please indicate your current employment affiliation with the University at Buffalo.

   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation

3. * How did you first hear about this employment opportunity?

   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other

4. * Are you a SUNY employee eligible for special consideration as a result of retrenchment?

   • Yes
   • No

Documents Needed To Apply

Required Documents 1. Cover Letter 2. Resume

Optional Documents