Under the direction of the Director of Auxiliary Services, organizes, coordinates, directs, and supervises District campus events; represents the District at weekend and off hours events supported my Campus Events; manages District recycling and waste management programs; manages District motor pool and transportation; acts as stadium manager for Marauder Stadium, AVC Baseball Stadium, and AVC Softball Stadium. This classification is part of the Confidential/Management/Supervisory Employee Group and is overtime exempt.
_ E = indicates essential duties of the position _
Under the direction of the Director of Auxiliary Services, organizes, coordinates, directs, and supervises District campus events; represents the District at weekend and off hours events supported my Campus Events; manages District recycling and waste management programs; manages District motor pool and transportation; acts as stadium manager for Marauder Stadium, AVC Baseball Stadium, and AVC Softball Stadium. This classification is part of the Confidential/Management/Supervisory Employee Group and is overtime exempt.
_ E = indicates essential duties of the position _
Apply NowManages, coordinates, and assigns campus event requests, campus move requests, transportation requests, and other work order requests through the Onuma work order system. (E)
Oversees the development and execution of pre-event financial estimates, facility use contracts, and post-event settlements; coordinates appropriate insurance requirements. (E)
Develops, implements, and applies approved usage fees for facility use and damages; coordinates with Fiscal and Financial Services to ensure correct billing and collection of fees. (E)
Leads, manages, assesses, selects, trains, schedules, and supervises campus events staff classified professionals (fulltime and parttime), hourly employees, consultants, student workers, and volunteers. (E)
Coordinates with various District departments for event support; collaborates with outside entities such as: event users, emergency services, catering services, event support services, and regulatory agencies. (E)
Oversees development, organization, and publication of the campus events calendar; and event policies and procedures. (E)
Coordinates all facility needs as the Stadium Manager of Marauder Stadium, AVC Baseball Stadium, and the AVC Softball Stadium; including coordination of facility security, access, functionality, cleanliness, care and maintenance of equipment and systems, facility maintenance, and operational integrity. (E)
Coordinates, schedules, and performs campus relocations and rearrangements with Facilities Planning and Campus Development department. (E)
Performs physical tasks as required to meet event deadlines and life/safety requirements and assist with the setting up and tearing down of all special events. (E)Prioritizes, organizes, schedules, coordinates, supervises the District transportation operations including vehicle fleet scheduling and maintenance. (E)
Assesses, selects, trains, and supervises personnel for District transportation drivers with knowledge of Department of Transportation (DOT) regulations. (E)
Implements and maintains budget and contracts necessary to maintain and operate vehicle fleet; develop vehicle replacement plan to meet regulatory requirements and District needs. (E)
Develops, maintains, and distributes transportation policies, processes, procedures and roles and responsibilities as required. (E)
Organizes, coordinates, and supervises, the District recycling and waste management program and maintains compliance with state regulations. (E)
In coordination with Facilities Services supervisors, manages and supports all Facilities Services department security and safety related issues and corrective plans with Campus Security, District Risk Manager, and others as needed. Participates on District Safety Committee as Facilities Services department representative. (E)
Oversees development of department and event budgets in coordination with the requestor. (E)
Maintains inventory of department equipment and supplies.
Develops specifications for supplies and equipment, solicits quotes, and coordinates purchase or lease of items. (E)
Interprets and administers applicable sections of the collective bargaining agreements. (E)
Performs other duties as assigned.
EDUCATION AND EXPERIENCE:
Sufficient education, training and/or work experience to demonstrate possession of the following:
Two years * college-level coursework in Business or related field; and four (4) years of increasingly responsible experience in scheduling and coordinating facilities/operations or performing arts events, including two (2) years in a lead or supervisory capacity. *Additional years of fulltime experience may be substituted for education requirement on a one- to-** one basis.**
Demonstrated commitment to equity-based leadership and programming that grows access and support to address disproportionate impact gaps.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, differing abilities, and ethnic backgrounds of community college students, passion for the pursuit of DEIA principles and how that positively impacts the organization, and how positive leadership successfully promotes the achievement of all students’ educational goals.
Ability to qualify for a valid forklift certificate within the first year of this classification.
KNOWLEDGE OF:
ABILITY TO: - Effectively train, supervise, and evaluate the performance of assigned personnel. - Ensure adequate resources, services, and staff to meet District needs. - Effectively communicate orally, electronically, and in writing across various and diverse audiences and constituent groups. - Develop and document policies, processes, and procedures and apply them to assigned areas of responsibility. - Provide directions in a decisive manner. - Establish and maintain effective working relationships. - Utilize basic computer applications. - Maintain related files and records. - Perform specialized duties related to event management. - Manage multiple priorities with multiple team members. - Work weekends and off work hour times to support events. - Meet schedules and timelines. - Work independently with little direction. - Direct the maintenance of a variety of reports, records, and files related to assigned activities. - Demonstrate sensitivity to, and respect for, a diverse population. - Travel to multiple educational sites to fulfill duties. - Work as liaison for communications between administrators, students, and the community at large.
WORK DIRECTION, LEAD, AND SUPERVISORY RESPONSIBILITIES: - Supervises a diverse group of classified employees, hourly workers, student workers, consultants and/or contracted professional experts.
Co-workers, other Facilities department staff, administrators, faculty, staff, students, vendors, consultants/professional experts, volunteers, public agencies, and general public.
PHYSICAL EFFORT:
Willingness to work a flexible schedule and irregular and extended hours, including evenings, weekends, and some holidays.
APPLICATION PROCESS - PLEASE READ
SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position.
This position requires the following documents to be attached to your online application in order to be considered:
Your application and any required attachments must be submitted by June 9, 2024 .
Applications with incomplete information (i.e., statements such as "see resume") or
missing documents will not be considered.
VISA
AVC does not sponsor visas.
Equal Employment Opportunity and Commitment to Diversity
Antelope Valley College is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law.
To find out more about AVC, please visit our website at avc.edu
ACCOMMODATIONS
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661)722-6311.
Thank you for your interest in employment opportunities with Antelope Valley Community College District.
COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.
AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. ______________________________________________________________________
_ Annual Security Report _ is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/pol...
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