Women's Ice Hockey Assistant Coach/Director of Operations

EXPIRED

Posting Details

Position Information

Job Category

Professional/Administrative

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Posting Details

Position Information

Job Category

Professional/Administrative

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Position Title

Women's Ice Hockey Assistant Coach/Director of Operations

Full Time/Part Time

Part Time

Division

Athletics

Department

Women's Ice Hockey

Hiring Wage/Salary Range

$50,335-$51,000

Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits

Current Benefits

Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.

We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:

Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:

Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year’s and 3 floating holidays.

Paid Family Leave:

After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:

Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.

Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.

After 7 years of service in an eligible position an employee’s eligible children may be awarded up to half of Colgate’s tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement

Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.

Accountabilities

The director of operations manages all non-coaching aspects of the sport program. The individual is responsible for ensuring the administrative functions of the program are aligned with the department and university’s mission and vision while providing innovative and strategic solutions to day-to-day challenges in operating a Division I program.

Responsibilities include but are not limited to:

Manage all aspects of team and staff recruiting travel including arranging flights, hotel accommodations, ground transportation, team per diem and trip itineraries.

Reconciliation of team and staff travel expenses following University and Athletics Business Office policies and procedures.

Manage procurement and purchasing for the program including negotiation with vendors (hotel, caters, transportation, etc.) for all program functions

Manage elements of budget for which they have oversight (e.g., travel, equipment, casual wage personnel) and make independent decision within approved fiscal year budget

Manage all aspects of official and unofficial campus visits of prospect student-athletes; booking travel and hotel accommodations when applicable and submitting required compliance documentation.

Work collaboratively with executive team members on the execution of game competition contracts, both home and away games.

Serve as sport liaison with Athletics Administration for personnel and payroll issues.

Facilitate and oversee process for incoming and returning students including working with admissions, housing, student-athlete development, financial aid, eligibility, and clearinghouse data for the teams.

Develop and coordinate program correspondence to key constituents including donors, alumni, parents, and prospective student-athletes.

Work collaboratively with communications and creative services unit on social media strategy and presence for program.

Maintain confidential and routine records, such as financial aid records,

NLI

forms, budget reports, compliance forms, procurement documents, competition forms and student-athlete class schedules.

Comply with all

NCAA

, Patriot League and Colgate University rules, regulations and policies.

Other duties as assigned by the coaches and sports administration team.

Additionally, the position will serve as the 3rd assistant coach for the hockey program, including on-ice instruction and recruiting responsibilities.

Technical Competencies

| Name | Office Productivity | | Description |
- Demonstrated ability to effectively utilize all university productivity applications (e.g. MS Office, Concur, EMS, CMS, and Google) - Demonstrated ability to efficiently leverage standard office software to manage calendars, contacts, and email correspondence for department staff. |

| Name | Event Planning | | Description |
- Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. - Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. - Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. - Demonstrated ability to communicate all aspects of planning events. - Demonstrated ability to quickly, efficiently and inexpensively alter plans. |

| Name | Travel Logistics | | Description |
- Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations and lodging. - Demonstrated ability to quickly, efficiently and inexpensively alter travel plans and itineraries. - Demonstrated ability to consistently stay within university travel restrictions and guidelines. |

| Name | Technical Data Systems | | Description |
- Demonstrated ability to utilize relevant data systems/software, e.g. Enterprise Resource Planning tool (Banner), Business Intelligence (Tableau), ARMS, and TeamWorks. - Demonstrated ability to enter, manipulate, query and export all data sets used in day-­to-­day situations. - Demonstrated ability to use all day­-to-­day and core functionality of all relevant systems. |

| Name | Administrative Procedures | | Description |
- Demonstrated mastery of commonly used Colgate and divisional/functional administrative policies and practices. - Has knowledge sufficient to follow administrative procedures and processes that are most critical to the department. - Has knowledge sufficient to train others on all core and common administrative procedures. - Has knowledge sufficient to create desktop aids or guides in the execution of common administrative procedures and processes. - Demonstrated ability to effectively pull together sensitive and moderately complex data and information into an organized and cohesive product. |

| Name | Constituent Engagement | | Description |
- Demonstrated ability to create welcoming and professional environment for all constituents, including but not limited to colleagues, coaches, prospective and current student-athletes, alumni, and parents. - Demonstrated ability to use positive, engaging communications. - Demonstrated ability to listen, respond effectively and follow up appropriately, while being mindful and attentive to feedback. - Makes use of specialized knowledge to assist others in resolving problems. - Identifies opportunities for improving customer service methods. |

| Name | Relationship Stewardship | | Description |
- Demonstrated ability to strategize long-range stewardship opportunities and methods to advance the mission of the program particularly with prospective students and alumni. |

Behavioral Competencies

| Name | Personal Accountability for Results | | Description |
- Takes responsibility for decisions, performance, and outcomes; - behaves in a responsible manner with a positive attitude; - shows self-awareness and openness to feedback. |

| Name | Effective Communication | | Description |
- Demonstrates effective written and oral communication skills; - shares information and seeks input from others; - adapts communication to diverse audiences; - protects private and confidential information. |

| Name | Problem Solving and Decision Making | | Description |
- Analyzes and prioritizes situations to identify and solve problems; - generates solutions to improve efficiency and quality; - involves others in solving problems and making decisions; - factors organizational goals into decisions; - makes clear, transparent, and timely decisions. |

| Name | Change Management | | Description |
- Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; - understands the long-term direction of the university and can relate this to departmental area; - adapts to new methodologies; - identifies and acts on areas where change is appropriate. |

| Name | Leadership and Teamwork | | Description |
- Applies skills and knowledge to provide a climate to achieve departmental and organizational success; - balances individual and department goals; - helps others perform at their best; - builds productive relationships to enhance individual and organizational effectiveness; - treats others with respect; - resolves conflicts among team members. |

| Name | Creativity and Innovation | | Description |
- Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; - critically assesses the effectiveness of new initiatives. |

| Name | Diversity and Inclusion | | Description |
- Demonstrates respect for people and their differences; - understands the benefits of a diverse workforce; - earns the trust and respect of others; - includes and welcomes others; - works to understand the perspective of others; - promotes opportunities to experience diversity within our community. |

| Name | Sustainability | | Description |
- Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; - supports and advances the university’s sustainability initiatives; - influences others to use sustainable practices. |

Requirements

| Professional Experience/ Qualifications |
Bachelor’s degree AND two (2) years of experience in sport operations or equivalent combination of education and relevant experience | | Preferred Qualifications |
Bachelor’s degree AND 2 – 5 years of experience in Division I sport operations | | Education |
Bachelor’s degree required
Master’s degree preferred | | Certifications | | | Physical Requirements | | | Other Information |
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. Without limiting remedies otherwise available to the university, if you are found to be in violation of any NCAA, ECAC or Patriot League rules, you may be subject to disciplinary or corrective action as set forth in relevant NCAA, league or conference disciplinary and/or enforcement procedures, including suspension without pay or termination of employment for significant or repeated violations. |

Posting Detail Information

| Requisition Number | 2024S064Posting | | Temporary | No | | Work Schedule | | | Job Open Date | 07/26/2024 | | Job Close Date | | | Open Until Filled | No | | Special Instructions Summary | | | EEO Statement |
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply. | | Clery Act |
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about.... Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a Colgate employee?

   • Yes
   • No

2. * Have you ever been a Colgate employee?

   • Yes
   • No

3. * Are you at least 18 years of age?

   • Yes
   • No

4. * Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?

   • Yes
   • No

5. * Please let us know how you heard about this position.

   • Albany Times Union
   • Binghamton Press & Sun
   • BlackCoachesinSports
   • Careerbuilders.com
   • Cazenovia Republican
   • Centralnewyorkhelpwanted.com
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Colgate Employee
   • Colgate Website
   • CoSIDA
   • Diverse Issues of Higher Education
   • HERC (Upstate New York HERC)
   • HigherEdJobs.com
   • Indeed.com
   • InsideHigherEd.com
   • LinkedIn
   • Mid-York Weekly
   • NACWA
   • naviGATE
   • NCAA News
   • Norwich Evening Sun
   • Oneida Daily Dispatch
   • Sherburne News
   • Studentaffairs.com
   • Syracuse Post Standard
   • Utica Observer Dispatch
   • Waterville Times
   • WomenLeadersinCollegeSports.com
   • Other

6. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents

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