Womens Olympic Sports Director of Operations

The Director of Operations for Women’s Olympic Sports works in conjunction with the athletic departments Olympic Sports teams (field hockey, lacrosse, tennis, soccer, softball, swimming and volleyball) and assists with administrative duties as assigned, including travel, recruiting, P-card reconciliation, camps, event management, etc.

Essential Functions and Responsibilities

1. Team travel: prepare itineraries, hotel accommodations, reserve buses through LU transit, travel assistance on away games, trip budget reports, conference tournament and NCAA travel planning

2. Recruiting trips/official visits: schedule all travel arrangements as it pertains to recruiting trips, submit reports to compliance, make all travel arrangements for recruits, host money requests

3. P-card reconciling & requisitions: maintain coaches university purchasing cards per university policy and procedures

4. Budget planning and maintenance: assist head coaches to build and complete budget requests for both travel and operational budgets

5. New hire checklist: assisting all new staff through the "new hire checklist"

6. Pre-season housing

7. Liaison for staples and procurement office for office supplies

8. Liaison with university marketing department and printers

9. Liaison between Sodexo and teams for all dining arrangements. Submit requisitions for all teams who choose per diem for early arrival

10. Game day operations assistance: assist coaching staff with any pre-game needs and work with game operations staff as needed

11. Communicate with IT Director of Business relations on all programs project requests and needs.

The Director of Operations for Women’s Olympic Sports works in conjunction with the athletic departments Olympic Sports teams (field hockey, lacrosse, tennis, soccer, softball, swimming and volleyball) and assists with administrative duties as assigned, including travel, recruiting, P-card reconciliation, camps, event management, etc.

Essential Functions and Responsibilities

1. Team travel: prepare itineraries, hotel accommodations, reserve buses through LU transit, travel assistance on away games, trip budget reports, conference tournament and NCAA travel planning

2. Recruiting trips/official visits: schedule all travel arrangements as it pertains to recruiting trips, submit reports to compliance, make all travel arrangements for recruits, host money requests

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3. P-card reconciling & requisitions: maintain coaches university purchasing cards per university policy and procedures

4. Budget planning and maintenance: assist head coaches to build and complete budget requests for both travel and operational budgets

5. New hire checklist: assisting all new staff through the "new hire checklist"

6. Pre-season housing

7. Liaison for staples and procurement office for office supplies

8. Liaison with university marketing department and printers

9. Liaison between Sodexo and teams for all dining arrangements. Submit requisitions for all teams who choose per diem for early arrival

10. Game day operations assistance: assist coaching staff with any pre-game needs and work with game operations staff as needed

11. Communicate with IT Director of Business relations on all programs project requests and needs.

Qualifications, Credentials, and Competencies

Four-year college degree, with a concentration in business , and 5+ years in a management capacity. Strong experience required. Current certifications, licenses required/preferable. Effective communication both verbally and in writing. Ability to intuitively reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Excellent computer and organizational skills. Regularly lift 10 or fewer pounds. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2024-12-18

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.