Administrative Assistant I

EXPIRED

The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles and a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles.  We are searching for exceptional individuals to help us fulfill our mission: developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

World-renowned for its unparalleled combination of academic and athletic prowess, USC has a storied history of collegiate and Olympic success. The vision of the USC Department of Athletics is to be the most student-athlete centered athletics program in the country. USC Athletics is committed to serving and empowering its student-athletes by providing the support, resources, and environment for student-athletes to pursue a world-class education; engage in a meaningful and fulfilling college experience; transform into the best versions of themselves; compete for championships; and prepare to thrive after USC. A member of the Pac-12 Conference and Mountain Pacific Sports Federation, USC is proud to support nine men's (baseball, basketball, football, golf, swimming and diving, tennis, track and field, volleyball, water polo) and 12 women's (basketball, beach volleyball, cross country, golf, lacrosse, rowing, soccer, swimming and diving, tennis, track and field, volleyball, water polo) teams across 12 athletics venues.

Job Description :

USC Athletics is looking to hire an Administrative Assistant I to join our staff and student community of 600+ individuals.  This role is responsible for overseeing the daily functioning of an academic and student services office that provides advising, tutorial, and related support services for nearly 600 student-athletes.

Additional requirements include serving in an administrative support role to 3 Associate/Assistant Directors. The position is located at a busy front desk, so the Administrative Assistant will also provide help to students and guests of the Stevens Academic Center. This position will be integral in the day-to-day operations of the center including maintaining and reconciling accounts, booking travel, assisting with events, ordering supplies and performing key office support functions.

Reporting directly to the Assistant Athletic Director for Student-Athlete Enrichment Programs and Services (STEPS) Operations, the Administrative Assistant will work in collaboration with the Stevens Academic Center and other athletic department staff as well as multiple departments across campus. The ideal candidate will have excellent written and oral communication skills as well as meticulous organizational skills and will pay very close attention to detail. The candidate will have extensive knowledge of Microsoft Office, and familiarity with account management systems such as Concur and Workday and graphic design tools such as Canva Pro. Knowledge of and experience working in higher education preferred. Understanding of the unique culture and needs of college athletes preferred.

This position serves a diverse student and staff population, must demonstrate a commitment to improving outcomes for historically under-served populations, and is expected to contribute to the program’s diversity, inclusion, and equity efforts. USC Athletics is committed to increasing diversity in its staff and welcomes applications from persons of all backgrounds, ethnicities, races, genders, and sexual orientations.

This is a NON-EXEMPT (HOURLY), one-year fixed term position with work expected to be from 8:00am-5:00pm. There is a possibility of some evening work related to events.

Roles and responsibilities to include:

The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles and a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles.  We are searching for exceptional individuals to help us fulfill our mission: developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

World-renowned for its unparalleled combination of academic and athletic prowess, USC has a storied history of collegiate and Olympic success. The vision of the USC Department of Athletics is to be the most student-athlete centered athletics program in the country. USC Athletics is committed to serving and empowering its student-athletes by providing the support, resources, and environment for student-athletes to pursue a world-class education; engage in a meaningful and fulfilling college experience; transform into the best versions of themselves; compete for championships; and prepare to thrive after USC. A member of the Pac-12 Conference and Mountain Pacific Sports Federation, USC is proud to support nine men's (baseball, basketball, football, golf, swimming and diving, tennis, track and field, volleyball, water polo) and 12 women's (basketball, beach volleyball, cross country, golf, lacrosse, rowing, soccer, swimming and diving, tennis, track and field, volleyball, water polo) teams across 12 athletics venues.

Job Description :

USC Athletics is looking to hire an Administrative Assistant I to join our staff and student community of 600+ individuals.  This role is responsible for overseeing the daily functioning of an academic and student services office that provides advising, tutorial, and related support services for nearly 600 student-athletes.

Additional requirements include serving in an administrative support role to 3 Associate/Assistant Directors. The position is located at a busy front desk, so the Administrative Assistant will also provide help to students and guests of the Stevens Academic Center. This position will be integral in the day-to-day operations of the center including maintaining and reconciling accounts, booking travel, assisting with events, ordering supplies and performing key office support functions.

Reporting directly to the Assistant Athletic Director for Student-Athlete Enrichment Programs and Services (STEPS) Operations, the Administrative Assistant will work in collaboration with the Stevens Academic Center and other athletic department staff as well as multiple departments across campus. The ideal candidate will have excellent written and oral communication skills as well as meticulous organizational skills and will pay very close attention to detail. The candidate will have extensive knowledge of Microsoft Office, and familiarity with account management systems such as Concur and Workday and graphic design tools such as Canva Pro. Knowledge of and experience working in higher education preferred. Understanding of the unique culture and needs of college athletes preferred.

This position serves a diverse student and staff population, must demonstrate a commitment to improving outcomes for historically under-served populations, and is expected to contribute to the program’s diversity, inclusion, and equity efforts. USC Athletics is committed to increasing diversity in its staff and welcomes applications from persons of all backgrounds, ethnicities, races, genders, and sexual orientations.

This is a NON-EXEMPT (HOURLY), one-year fixed term position with work expected to be from 8:00am-5:00pm. There is a possibility of some evening work related to events.

Roles and responsibilities to include:

• Composes and produces a variety of business correspondence, reports, confidential documents and/or forms.

• Assists with the coordination of student programming, special events, and conferences. Arranges with vendors for catering and sites. Designs and produces creative content for events.

• Maintains and modifies office web site including content, graphical, and multimedia displays and communications.

• Manages office and travel accounts using university account management systems.

• Assists in maintaining office equipment and purchases.

• Assists with purchases and reconciling receipts for student programming and academic materials.

• Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to supervisor, as appropriate.

• Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.

• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Qualifications:

• The ideal candidate will possess an associate’s degree (bachelor’s degree preferred) and a minimum of 2 years experience (3 years preferred). Combined experience/education as substitute for minimum education.

• Proficient with Microsoft Office, Concur and Workday or similar programs, and graphic design tools.

• Experience working in higher education and/or a sports related field ideal.

Hourly Range:

The hourly rate range for this position is $22.29-$28.06. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

To Apply:

All candidates must submit a (1) resume or curriculum vitae, (2) and cover letter explaining the candidate’s interest in working at USC, qualifications for the position, impact the candidate would make on the department of athletics and how the candidate would contribute to the departments goal of promoting diversity, inclusion, and equity in higher education and sport. Additional materials may be requested at a later date. All USC employees will undergo reference checking and background screening prior to hire.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. 

-The ideal candidate will possess an associate’s degree (bachelor’s degree preferred) and a minimum of 2 years experience (3 years preferred). Combined experience/education as substitute for minimum education.

-Proficient with Microsoft Office, Concur and Workday or similar programs, and graphic design tools.

-Experience working in higher education and/or a sports related field ideal.

_ USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. _ USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the  Los Angeles Fair Chance Initiative for Hiring  ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

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