Administrative Secretary, Athletics

EXPIRED

Administrative Secretary, Athletics
Full-Time, Non-Exempt , Support Staff (Secretary/Clerical)
Pay Grade: 5
Pay Range:$20.20 - See Union Contract

JOB SUMMARY: Administrative secretary to provide secretarial support to the SVSU Athletic Department. SVSU is a DII member of the Great Lakes Intercollegiate Athletic Conference.

Administrative Secretary, Athletics
Full-Time, Non-Exempt , Support Staff (Secretary/Clerical)
Pay Grade: 5
Pay Range:$20.20 - See Union Contract

JOB SUMMARY: Administrative secretary to provide secretarial support to the SVSU Athletic Department. SVSU is a DII member of the Great Lakes Intercollegiate Athletic Conference.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Abides by NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance.
• Maintain calendar and schedule for the Director of Athletics.
• Monitor inventory and order office supplies as needed.
• Greet and route visitors to the various offices, provide information as requested by phone, email and in person.
• Make arrangements and collect RSVPs for meetings, special events, and conferences, including arranging travel.
• Prepare staff meeting agendas, notes, correspondence, forms, reports, appointments, and other materials for staff upon request.
• Maintain various departmental financial records. Prepare check and purchase requisitions upon request.
• Prepare invoices and bank deposits for various accounts, including petty cash, event tickets, sponsorships etc.
• Issue, process and maintain records and payments of all athletic contests, including officials, game contracts and personnel.
• Assist with the condition of ticketing for all sports, including maintenance of will call lists.
• Initiate job postings with HR and assist with on-boarding of athletic new-hires.
• Initiate athletic supplemental pay and HR action forms in addition to general and tax paperwork upon request.
• Process athletic injury claims, including coordination with care providers and insurance companies, and systematic recording of same.
• Prepare Athletic staff meeting agenda and minutes.
• Make arrangements for meetings, events, and conferences, including travel and annual awards banquets.
• Perform routine clerical duties as required or requested.
• Other duties as assigned.

SUPERVISION RECEIVED:

Supervision is received from the Director of Athletics.

SUPERVISION EXERCISED:

Assist with the coordination of work for student employees including training and evaluation.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent with additional education, training, or certification in a related field.
• Bookkeeping experience and accurate math skills.
• Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, and oral and written communication skills.
• Demonstrated customer service skills and interpersonal skills to interface with faculty, staff, students and the general public.
• Personal computer proficiency (Microsoft Office Suite) and ability to learn specialized software programs, including web development.
• Willingness and ability to work all home football games which occur outside of normal business hours.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with diverse employees, student populations and groups.
• Ability to work independently with minimal supervision and accept direction for multiple and diverse staff members.
• Ability to organize, prioritize and expedite workload, working under occasional time pressure.
• Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgement and initiative.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline specific terminology
• Ability to perform the essential duties of the position with or without accommodation.

WORKING CONDITIONS:
Duties are generally performed inside and not exposed to adverse conditions. Work will be necessary outside of normal business hours to support home football games and occasional special events.

The above reflects the general details considered necessary to describe the essential functions of the job, and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Posted Open Until Filled
Applicants must apply online: jobs.svsu.edu

_About SVSU:
Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its more than 7,000 students. Located on a suburban campus in Michigan’s Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For seven consecutive years, SVSU has been recognized as a “Great College to Work For” (2016-2022).

SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.

SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students’ performance in math, science and the arts at the middle school, high school and university levels.

More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2022). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students. For more information, please visit our website,_ http://www.svsu.edu.

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