Assistant Athletic Director, Events Management (6295U) - Intercollegiate Athletics #65586 - 65586

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About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

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About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

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At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The University of California, Berkeley, is the preeminent public university in the country. We’re also one of the leading employers in the San Francisco Bay Area. The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Senior Director, Events who will work within the department’s Events Management unit.

Application Review Date

The First Review Date for this job is: March 25, 2024

Responsibilities

The Events Management unit plays a key role in planning and hosting all IA events, including home competitions, special events, and other events as indicated (such as outside rentals, pre or post season tournaments, etc.). : Works closely with Sports Supervisors, Coaches, and critical support units in the planning and implementing of all events hosted on Campus. This position works with other departments on campus as well as outside vendors in order to meet all safety requirements, comply with NCAA policy, and ensure that everything runs smoothly on game days. Our events take place in various venues (pools, fields, courts, gyms) and the events vary in complexity based on the location, the crowd size, and the particular team. Provides direction to employees and contractors according to established policies and management guidance. Works on issues where analysis of situation or data requires review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action. In charge of emergency action plans for each venue while in event mode and responsible for implementing measure to ensure the safety of the public and participants.

Creates extensive, thorough and detailed event plans for all intercollegiate competitions and most outside facility rentals. Planning includes working with staff on contracting, running operational meetings, creating map/diagrams/signage, coordinating all Athletics, Campus and community units involved (Facilities, Tickets, Marketing, Fan Experience, UCPD, City of Berkeley) and ensuring each event is run successfully. Performing post-event reviews and implemented changes where necessary.

Coordinates all aspects of game-day event management (security, medical, ticketing, parking, concessions, marketing, facility set up and visiting team etc.). Ensures that events are implemented successfully and safely. Deals with game day issues as they arise. Manages staff dedicated to specific events and ensures they have the proper tools to be successful.

Manages staff that is responsible for running live events, provides direction and support for all required work tasks.

Determines and coordinates staffing needs for all events held in Athletics Facilities. Coordinates with contractors, internal staff, part-time or student workers, and campus partners.

Serves as subject matter expert with the club space group sales unit from access, to crow control, path of travel, approval of setups and other various event-related matters.

Assist with office management including hiring, training, scheduling, payroll.

Develops, maintains and manages comprehensive event budgets and ensures that costs do not exceed budgeted allocations.

Serve on various department or campus committees as appointed.

Serves as the Athletics main point of contact for event-related matters with campus entities such as the police depart, campus fire marshal’s office, and the parking and transportation department to ensure all fans and participants have a safe and enjoyable event experience.

Required Qualifications

Bachelor’s degree or equivalent training/experience.

10-12 years of experience of event management experience.

Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.

Extensive experience in managing large crowds and working under stressful situations.

Excellent problem-solving skills.

Excellent verbal, communication, written, and interpersonal skills.

Knowledge of NCAA and general sports rules.

Excellent computer skills – Microsoft Office Suite, Google Aps.

Must be able to work nights, weekends, and holidays (including Thanksgiving and Christmas).

Driver’s License (US issued).

Ability to lift 75 lbs.

Events Management or Security Certifications

Preferred Qualifications

Master’s degree in Sport Management/Administration.

Ability to operate audio/visual equipment, scoreboards.

First Aid and CPR certification.

Beginning to intermediate computer graphic skills.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary range that the University reasonably expects to pay for this position is $90,000 - $125,000.

This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.

This position is exempt and paid monthly.

How to Apply

To apply, please submit your resume and cover letter.

Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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