ASSISTANT ATHLETIC DIRECTOR FOR BUSINESS OPERATIONS

EXPIRED

ASSISTANT ATHLETIC DIRECTOR FOR BUSINESS OPERATIONS

Req #:

Req #:

231630

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ASSISTANT ATHLETIC DIRECTOR FOR BUSINESS OPERATIONS

Req #:

Req #:

231630

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Department:

INTERCOLLEGIATE ATHLETICS

Job Location:

Seattle Campus

Posting Date:

03/04/2024

Closing Info:

Open Until Filled

Salary:

$10,000 - $10,834 per month

Other Compensation:

Taxable benefits include tickets to UW intercollegiate home competitions. Non-local candidates may be eligible for a moving allowance.

Shift:

First Shift

Benefits:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

For more detailed information, please visit our Washington Athletics Candidate Dashboard.

This position reports to the Senior Associate Athletic Director/Chief Financial Officer (CFO). The Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Husky Athletics business office including accounting, accounts payables and receivables, financial statements, audits, NCAA and EADA reporting, travel, procurement services, contracts, and analytics. In collaboration with the CFO, this position will be a leader for the overall financial operations of ICA.

DUTIES AND RESPONSIBILITIES:

Management

– (15%)

• The Assistant Athletic Director is responsible for the day-to-day vision and management of the business office and its continual growth as a service to ICA. This position will evaluate and implement process improvements to ensure efficient workflows throughout the business office and in support of the department. Provide leadership and support to the business office staff in meeting goals and priorities.

• Oversee a team of eight full-time staff members with three direct reports in the areas of Accounting, Reporting and Budgeting, Business Operations, and Analytics. Oversee the hiring process for all openings within the business office. Orient new staff to department policies and procedures. Responsible for performance evaluations and salary recommendations, providing staff development opportunities, and disciplinary action and dismissal, if necessary.

Accounting, Reporting, and Budgeting

– (15%)

• The Assistant Athletic Director will assist the Senior Associate Athletic Director/CFO with the annual budgeting process for ICA. This position will have significant input in the resource allocation of ICA’s budget, which exceeds $145M.

• Provide financial strategy and guidance to the business office staff for day-to-day decision making for accounting, monthly reconciliations, and creation of financial statements. Serve as the primary point person and oversee the creation and submission of annual reports for the financial audit, the University of Washington, NCAA, Department of Education, and Pac-12/Big Ten. Respond to questions and inquiries.

Business Operations

– (15%)

• The Assistant Athletic Director will serve as the primary business operations contact for Football. This position will be responsible for, and the final approver of, expenditures up to $10,000. The Assistant Athletic Director will also serve as the operational and financial liaison with Shorts Travel.

• Evaluate strategies and implement continual process improvements for Athletics business operations, which includes accounts payable, accounts receivable, and travel operations. Ensure timely and efficient support to Husky Athletics sports teams and administrative personnel.

Analytics and Forecasting

– (10%)

• The Assistant Athletic Director will lead the business analytics related strategy for ICA for both revenues and expenditures. This includes oversight of the implementation and continual improvements of data visualization through Tableau, or other resources, to better assist with decision making throughout the department.

• Assist the Senior Associate Athletic Director/CFO with long-range financial planning for ICA. In the absence of the CFO, this position has the authority to make financial decisions, as required.

Contract Management

– (15%)

Serve as the lead contact for ICA regarding all operational contracts. Work with internal and external constituents to ensure contracts are executed and managed in accordance with University of Washington, and state regulations. Consult with Procurement Services Contracting and Sourcing team, the Office of the Attorney General, Risk Services, the Tax Office, and other resources, as appropriate. Provide recommendations on contract related items to the Senior Associate Athletics Director/CFO.

Procurement Services and Vendor Management

– (15%)

Oversee all procurement related items on behalf of ICA and serve as the primary contact with Procurement Services Contracting and Sourcing. Lead all RFP processes for ICA to ensure fiscal responsibility and adherence to university and state regulations. Assist requestors in identifying the appropriate purchasing method for goods and services and guide them through the purchasing process. Submit contracts and other procurement documents for review and approval as defined by university and state regulations. Develop an interactive relationship and communicate with key suppliers as necessary.

Budget Review and Business Operation Meetings

– (10%)

Facilitate quarterly financial operations meetings with each sports team and administrative unit. These meetings will consist of business-related updates on purchasing, travel, contracts, procurement, and other related items, and will include a thorough budget review and update for each unit. The Assistant Athletic Director will serve as a resource to coaches, department heads, and senior staff, advising and educating them on budget and financial issues, and will engage with internal and external constituents to maintain fiscal responsibility throughout ICA.

Other Duties as Assigned

– (5%)

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in business, finance, accounting, sport management or a related area. Five years of related experience in NCAA Division I athletics business office, or an equivalent combination of education and related experience. Prior experience with contracts and procurement services related items.

• Management/supervisory experience. Strong interpersonal skills and the ability to work collaboratively. Professionalism, composure, and an ability to communicate clearly, diplomatically, and effectively.

DESIRED QUALIFICATIONS:

Prior experience working within a “Power 5” business office with preference toward the SEC or Big Ten. Master’s degree in business, finance, accounting, sport management or a related area.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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