Assistant Director, Athletic Facilities and Events

EXPIRED

Assistant Director, Athletic Facilities and Events
External posting
Full-Time, Exempt , Administrative/Professional

JOB SUMMARY : Saginaw Valley State University, a NCAA DII institution and member of the Great Lakes Intercollegiate Athletic Conference (GLIAC), invites applications for the position of Assistant Director, Athletic Facilities & Events. The University’s athletic program fields 20 Division II intercollegiate teams (9 men’s and 11 women’s) and boasts more than 500 student-athletes. Reporting directly to and working with the Assistant Athletic Director of Facilities & Events, will assist with the coordination, scheduling and managing all aspects of hosting home athletic events, athletic facility/field maintenance. This position will be responsible for the day-to-day summer camps and laundry/equipment room operations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Assistant Director, Athletic Facilities and Events
External posting
Full-Time, Exempt , Administrative/Professional

JOB SUMMARY : Saginaw Valley State University, a NCAA DII institution and member of the Great Lakes Intercollegiate Athletic Conference (GLIAC), invites applications for the position of Assistant Director, Athletic Facilities & Events. The University’s athletic program fields 20 Division II intercollegiate teams (9 men’s and 11 women’s) and boasts more than 500 student-athletes. Reporting directly to and working with the Assistant Athletic Director of Facilities & Events, will assist with the coordination, scheduling and managing all aspects of hosting home athletic events, athletic facility/field maintenance. This position will be responsible for the day-to-day summer camps and laundry/equipment room operations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Ensure that all Department of Athletics and University related activities operate in full compliance with university, conference and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the Athletic Department’s efforts to monitor compliance with NCAA regulations.
• Abides by NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance.
• Promote and encourage a game day atmosphere of sportsmanship and excellence in customer service when working with fans, opposing team personnel and officials.
• Serve as game day administrator for various home athletic competitions, as assigned by the Assistant Athletic Director of Facilities and Events. Provide support and direction for game day operations personnel. Assist with game day set-ups/tear downs.
• Assist with hiring, training, overseeing, and evaluating student employees who are working event staff.
• Assist with set-up/tear down and troubleshooting of ticket operations on game day.
• Assist with scheduling, planning, and preparing for various home championships, non-championship, post season athletic events, practices, and other sponsored athletic events.
• Responsible for the day-to day operation of the laundry/equipment room which serves, in addition to the Athletic Department, The Conference Center and Campus Facilities.
• Hire, train, oversee and evaluate student employees who are assigned to the laundry/equipment room.
• Order supplies, maintain and coordinate service for all laundry equipment to ensure practice and competition uniforms are clean and maintained.
• Responsible for the day-to-day summer camp coordination, including but not limited to planning, scheduling, marketing, and registration.
• Review, update, and adhere to all pre and post camp procedures, policies and deadlines outlined in the summer camp manual.
• Serve as account manager for all summer camp accounts, monitor on-line registrations, deposit revenues, and reconcile accounts with camp director and accounts payable.
• Assist with the creation and approval of marketing materials for camps and clinics.
• Schedule and request all campus facilities and conferencing support for summer camps and clinics including custodial, grounds, maintenance set-ups/teardowns, catering, and housing.
• Work with HR and verify in ARMS software, when possible, to ensure camp/clinic staff has the required payroll and HR documents before working (e.g. 1st aid/CPR, CDC Head’s up Concussion, payroll, and HR Action forms).
• Process all HR Action forms to hire summer camp/clinic staff and process check requisitions to pay camp staff.
• Assist the Assistant AD of Facilities & Events with submitting work orders and ordering needs.
• Perform other duties as assigned.

SUPERVISION RECEIVED:
General supervision is received from the Assistant Athletic Director of Facilities & Events.

SUPERVISION EXERCISED:
Functional supervision is exercised over the seasonal game day staff, volunteers, and student employees.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree
• At least one year of related work experience preferably in college athletics, campus or community recreation program, event, or sports management.
• Proficient in Google Suite and/or Microsoft Office Suite based applications.
• Must be able to work flexible hours including sporting and non-sporting events that may occur on weeknights, weekends and possibly holidays. Occasional travel may be required.
• Strong organizational skills and attention to detail required.
• Ability to communicate in a service oriented and collaborative spirit.
• Proven ability to work effectively in a diverse community.
• Ability to handle and maintain confidential information, demonstrate the highest standards of ethics and professionalism.
• Ability to manage multiple events and constituents, while upholding the highest level of communication by way of written and verbal communication.
• Ability to perform the essential duties of the position with or without accommodation.

PREFERRED QUALIFICATIONS

• Two or more years of Athletics game day, facilities, and events experience at the NCAA collegiate level.
• Ability to work independently.
• Outstanding public relations skills.
• Previous experience with 25 Live scheduling software, E-Tix ticketing software, Presto, Blue Zebra and Arbiter officiating portals.
• Knowledge of applicable rules and standards of the Great Lakes Intercollegiate Athletic Conference, the NCAA, as well as other associations and agencies to which Saginaw Valley State University adheres.

WORKING CONDITIONS:
Duties are generally performed inside but include outside seasonal activities.
Some weeknights and weekends, including intermittent travel, will be required.

The above reflects the general details considered necessary to describe the essential functions of the job. It shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Posted through: Open Until Filled
Applicants must apply online: jobs.svsu.edu

About SVSU:

Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its roughly 7,000 students. Located on a suburban campus in Michigan’s Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For eight consecutive years, SVSU has been recognized as a “Great College to Work For” (2016-2023).

SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.

SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students’ performance in math, science and the arts at the middle school, high school and university levels.

More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2023). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students. For more information, please visit our website,, http://www.svsu.edu.

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