Assistant Director of Business Operations (Athletics Facilities)

Position Function:

This position supports Facility Enhancements, Event Management & Game Operations, and Equipment .by coordinating procurement processing, invoice reconciliation, budget tracking, financial documentation, and related accounting functions. The position works closely with campus procurement and financial offices, vendors, and internal athletics staff to ensure transactions are processed accurately, timely, and in compliance with University, state, NCAA, SEC, and departmental policies and procedures.

Salary Grade : 13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Provide business operations, accounting, and fiscal support for assigned athletics units, including Facility Enhancements, Event Management and Game Operations, Equipment, and Compliance.
   
2. Process procurement-related transactions, including purchase requests, requisitions, purchase orders, vendor documentation, and related financial support.
   
3. Assist with BullyBuy, ProCard, Direct Pay, and other University financial systems to ensure accurate and timely processing of transactions.
   
4. Review, process, and reconcile invoices, receipts, payment requests, and supporting documentation for assigned areas.
   
5. Track, monitor, and reconcile budgets, expenditures, encumbrances, and account activity for assigned units.
   
6. Assist assigned departments with budget planning, projections, financial reporting, and fiscal review.
   
7. Maintain accurate financial records, transaction files, procurement documentation, and audit support materials.
   

Position Function:

This position supports Facility Enhancements, Event Management & Game Operations, and Equipment .by coordinating procurement processing, invoice reconciliation, budget tracking, financial documentation, and related accounting functions. The position works closely with campus procurement and financial offices, vendors, and internal athletics staff to ensure transactions are processed accurately, timely, and in compliance with University, state, NCAA, SEC, and departmental policies and procedures.

Salary Grade : 13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Provide business operations, accounting, and fiscal support for assigned athletics units, including Facility Enhancements, Event Management and Game Operations, Equipment, and Compliance.
   
2. Process procurement-related transactions, including purchase requests, requisitions, purchase orders, vendor documentation, and related financial support.
   
3. Assist with BullyBuy, ProCard, Direct Pay, and other University financial systems to ensure accurate and timely processing of transactions.
   
4. Review, process, and reconcile invoices, receipts, payment requests, and supporting documentation for assigned areas.
   
5. Track, monitor, and reconcile budgets, expenditures, encumbrances, and account activity for assigned units.
   
6. Assist assigned departments with budget planning, projections, financial reporting, and fiscal review.
   
7. Maintain accurate financial records, transaction files, procurement documentation, and audit support materials.
   
8. Serve as a liaison between assigned athletics units, the Athletic Business Office, campus procurement, accounts payable, vendors, and other financial offices.
   
9. Ensure assigned financial transactions comply with University, state, NCAA, SEC, and departmental policies and procedures.
   
10. Support monthly reporting, annual reporting, year-end closeout, and other accounting-related processes for assigned areas.
    
11. Assist with workflow improvements, special projects, and other duties as assigned.
    

Supervisory Responsibility:
This position has no supervisory responsibilities but may give general instructions to subordinate clerical and/or student employees.

The above essential duties are representative of major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor's degree in Business, Administration, Sports Management or other business related field with one (1) year of experience in collegiate athletics, professional sports, or related field.

Preferred Qualifications:

1. Master’s degree in accounting, finance, business, or sports management.
   
2. Experience in fund accounting.
   
3. Knowledge of applicable rules and standards of Southeastern Conference (SEC) and National Collegiate Athletic Association (NCAA).

Knowledge, Skills, and Abilities:

1. Ability to prepare financial reports
   
2. Knowledge of payroll policies and procedures
   
3. Knowledge of university accounting procedures involving procurement, travel and/or employment.
   
4. Ability to perform accounting procedures.
   
5. Ability to analyze and solve problems.
   
6. Knowledge of cash management principles and/or procedures.
   
7. Account reconciliation skills.
   
8. Ability to use Microsoft Office suite.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• Vision requirements: Ability to see information in print and/or electronically.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Instructions for Applying:

Please attach your resume and cover letter to the application.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Apply Now