Athletics Business Office (OPS)(Part-time)

Department

Department of Athletics - Business Office

Responsibilities

Initiate, review, and close purchase orders for goods and services in SpearMart. Facilitate, reconcile, and code Procurement Card (P-Card) transactions weekly and monthly. Enter and track missing P-Card receipts. Assist with supplier onboarding and supplier reactivation in collaboration with Athletics staff, University Supply Chain, and third-party vendors. Provide support with the ATH-Business shared folder and document organization. Initiate, route, and track invoice payments.

Support daily administrative and financial processes. Track completion of host money/mileage documentation in Teamworks and communicate outstanding items to sport liaisons. Prepare ePRF forms for petty cash after reimbursement packets are complete. Process and reconcile team travel expenses for assigned sports.  

Participate in and contribute to weekly staff meetings. Develop and maintain a “How-To” manual over time to document procedures and provide guidance for future interns. Complete additional administrative and financial tasks as needed to support the Business Office.

Qualifications

Department

Department of Athletics - Business Office

Responsibilities

Initiate, review, and close purchase orders for goods and services in SpearMart. Facilitate, reconcile, and code Procurement Card (P-Card) transactions weekly and monthly. Enter and track missing P-Card receipts. Assist with supplier onboarding and supplier reactivation in collaboration with Athletics staff, University Supply Chain, and third-party vendors. Provide support with the ATH-Business shared folder and document organization. Initiate, route, and track invoice payments.

Support daily administrative and financial processes. Track completion of host money/mileage documentation in Teamworks and communicate outstanding items to sport liaisons. Prepare ePRF forms for petty cash after reimbursement packets are complete. Process and reconcile team travel expenses for assigned sports.  

Participate in and contribute to weekly staff meetings. Develop and maintain a “How-To” manual over time to document procedures and provide guidance for future interns. Complete additional administrative and financial tasks as needed to support the Business Office.

Qualifications

• High school diploma or equivalent
• Strong attention to detail
• Highly organized and able to maintain efficient workflows
• Ability to follow instructions and learn processes quickly
• Working knowledge with Microsoft Excel
• Ability to navigate online systems and websites efficiently
• Professional and dependable demeanor
• Growth-minded and eager to develop new skills
• Able to work collaboratively with others

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

$14 per hour

Approximately 20 hours per week

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

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