Resource Coordinator (Athletics)

EXPIRED

Position Function:

Provides administrative support to the Assistant AD for HRM in managing the day-to-day human resource operations for the Athletics Department. Responsible for handling multiple aspects of HRM functions, ensuring effective and efficient operations in alignment with the institutional and departmental strategic objectives.

Salary Grade : 12

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Manage the recruitment and hiring process.
   
2. Prepare Position Approval Request Forms (PARFs), offer letters, recruiting reports, Employment Action Forms (EAFs), I-9s, and other employment forms.
   
3. Correspond in writing and verbally with current and potential staff regarding the onboarding, retention, and offboarding processes.
   
4. Coordinate and manage the onboarding and offboarding process and ensure the process is tracked.
   
5. Creates and/or edits standard job descriptions and advertisements for vacant positions.
   
6. Manage the HRM operation in Teamworks.
   
7. Input, monitor, and maintain electronic personnel files and department databases.
   

Position Function:

Provides administrative support to the Assistant AD for HRM in managing the day-to-day human resource operations for the Athletics Department. Responsible for handling multiple aspects of HRM functions, ensuring effective and efficient operations in alignment with the institutional and departmental strategic objectives.

Salary Grade : 12

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Manage the recruitment and hiring process.
   
2. Prepare Position Approval Request Forms (PARFs), offer letters, recruiting reports, Employment Action Forms (EAFs), I-9s, and other employment forms.
   
3. Correspond in writing and verbally with current and potential staff regarding the onboarding, retention, and offboarding processes.
   
4. Coordinate and manage the onboarding and offboarding process and ensure the process is tracked.
   
5. Creates and/or edits standard job descriptions and advertisements for vacant positions.
   
6. Manage the HRM operation in Teamworks.
   
7. Input, monitor, and maintain electronic personnel files and department databases.
   
8. Maintain data and develop reports, documents, and presentations requested by Executive staff.
   
9. Oversee affiliate staff access.
   
10. Responsible for the management and tracking of the department leave process.
    
11. Analyze problems and concerns and provide recommended solutions on routine HRM matters.
    
12. Responsible for updates in the department newsletter.
    
13. Provide guidance to staff regarding HRM policies and procedures.
    
14. Assist in developing specific HR policies and procedures.
    
15. Ensure compliance with university policies, procedures, and practices and federal and state regulations.
    
16. Assist in managing special projects as directed by Executive staff.
    
17. A member of the Athletics Department Staff Council to help facilitate and plan professional development opportunities, staff events and experience
    
18. Support continuous improvement efforts in HRM operations.
    
19. Perform other duties as assigned.

Minimum Qualifications:

High School Diploma and 4 years experience directly related to the duties and responsibilities specified.

Preferred Qualifications:

1. Bachelor’s degree in human resources, Business, or related field.
   
2. Previous experience working in a university environment.
   
3. Experience with Banner system.
   
4. Knowledge of faculty and/or staff hiring procedures.

Knowledge, Skills, and Abilities:

1. Skill in organizing resources and establishing priorities.
   
2. Ability to foster a cooperative work environment.
   
3. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
   
4. Knowledge of customer service principles, techniques, systems, and standards.
   
5. Knowledge of faculty and/or staff hiring procedures.
   
6. Knowledge and understanding of business management principles and practices.
   
7. Skill in the use of personal computers and related software applications.

Working Conditions and Physical Effort

1. Work is normally performed in a typical interior/office environment.
   
2. No or very limited exposure to physical risk.

Instructions for Applying:

Apply online by submitting a cover letter and resume.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.