Assistant AD - Facilities, Events and Operations

Posting Details

Posting Summary

Job Title

Assistant AD - Facilities, Events and Operations

Division

Office of the President

Department

Athletics Department

Work Status

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Posting Details

Posting Summary

Job Title

Assistant AD - Facilities, Events and Operations

Division

Office of the President

Department

Athletics Department

Work Status

Full Time

Position Category

Staff

FLSA

Exempt

Pay Range

Exempt

Salary Range

$65,000 - $75,000 / year

Fund Source

State Support

Job Summary

The Assistant Athletic Director for Facilities and Operations (Director) will report to the Deputy Athletic Director. Responsible for the day-to-day administration of Facilities and Event Management. These responsibilities also include working with assigned staff on the planning and implementation of all game operation activities and the management of all the special events in the Athletic department venues.

Individual will have oversite for the day-to-day facilities management and work requests. The person will also assist with Capital Project Management and Facilities Master Planning and will participate in developing and monitoring the facility and event management budget.

This position is responsible with contract management and coordination with outside agencies providing services or equipment for Athletic and University events. This position also maintains up-to-date emergency and event related policies and procedures for the department. As the Assistant Athletic Director for Facilities and Operations, they will serve as the Athletic Department liaison to Event Services within the university.

This position will also act as a liaison within other units of the Department of Intercollegiate Athletics at Morgan State University State, as well as with the Baltimore and Morgan State University communities. The primary responsibilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.

Job Duties

Duties & Responsibilities:

Identifies, develops, and implements plans and programs to meet the short and long-range facility needs of the sports and recreation programs, as well as major campus and community events. Evaluates facilities on a continuous basis to identify existing and foreseeable needs for repair, replacement, upgrade, and new construction to meet department goals. Collaborates with Office of Facilities Management and other campus constituencies on regular maintenance, preventative maintenance, deferred maintenance, and supports the Deputy Director of Athletics on all capital planning and construction management projects.

Oversees and directs the work of the Facility Manager for Athletics Grounds and Events. Develops and manages the Athletics and Recreation facilities maintenance and operation plans, including preventive maintenance, routine, and emergency repair programs. Directs the overall operations of Athletics and Recreation facilities, ensuring reliable operations, proper maintenance, and regulatory compliance in all areas. Inspects facilities and identifies, reports, and coordinates all maintenance requirements and resolves potential liability problems. Oversees the Facility Managers to support the coordination with the Office of Facility Management to ensure satisfactory and timely setup, maintenance, repair, and cleaning of facilities.

Collaborates with senior athletic department staff and the Office of the President to direct the general use and operation and the controlled access use of individual facilities, including the development, implementation, and enforcement of operating policies and procedures. Oversees and collaborates with Coaches, Sport Supervisors, and Director of Intramural/Recreation, the work regarding the scheduling for varsity contests and practices, Physical Education programs, intramural programs, open recreation, other College programs and activities of non-College groups for all athletic venues. Oversees the rental and/or use of athletic and recreation facilities for non-athletic or non-College events/activities and participates in the management of varsity and recreational events. Works with the staff to achieve the highest quality delivery of services consistent with resources available and establishes standards of performance and promotes a strong customer service orientation. Willingness to be available for night and weekend on-call duty when required.

Provides leadership to the department safety program by identifying the need for and spearheading efforts for change in safety practices to minimize safety risks, including working with internal staff and other college and external organizations to develop and test emergency management procedures and action plans. Directs the identification and documentation of all risk management issues and problems and follows through to ensure that all potential liability problems within Athletics and Recreation facilities are addressed satisfactorily through appropriate temporary and permanent measures. Serves as the Main Safety Officer for the department. Collaborates with the Office of Safety, Health & Environmental in the development of safety policies and practices and with the College Risk Manager and Legal Office on the resolution of liability issues. Serves as the liaison with the Department of Safety and Security, local and state law enforcement and contracted security providers to provide security in all facilities and at contests and special events.

Develops and administers annual and long-range facilities, operating and home contest management budgets. Researches and develops cost estimates for budget requirements (maintenance and repair of facilities, supplies and equipment, training/certification, etc.) and projected rental revenue. Develop and administer revenue generating opportunities within the athletics facilities and operations. Targets and achieves cost savings through application of progressive management techniques and analyses of facility requirements. Supervises directly and indirectly 10-15 permanent staff (Athletic Facilities and ~70 student/seasonal/volunteer workers). Hires, coaches, and mentors the team to meet evolving department needs. Serves as a member of Athletic Department Leadership Team. Contributes to department-wide administration, policy development, and strategic planning efforts. Serves on department and college committees. Articulates the department’s vision and goals in concert with the College’s mission and values. Maintains effective relations with faculty, students, alumni, and athletics support groups. Oversees the documentation and periodic editing of Departmental policies and procedures in a Departmental Policies and Procedures Manual.

Requested Minimum Qualifications

Education:

Bachelor’s Degree Required, in any area from an accredited college or university.

Experience:

3 years of Facility Management and Operations Experience

Able to lift up to 50lbs and have a valid driver’s license.

Ability to work nights and weekends.

Other Preferences for Consideration

Master’s Degree, in any area.

6 years of Event and Operations Management

Knowledge, Skills & Abilities

Ability to operate Vans, Gators, Fork Lifts, Scissor Lifts and Light Trucks

Posting Detail Information

| Posting Number | ST01390 | | Number of Vacancies | 1 | | Job Open Date | 03/13/2025 | | Application Review Date | | | Job Close Date | 04/13/2025 | | Special Instructions to Applicant |
Please enter two professional references in the References page of the application. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?

   • Yes
   • No

2. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

3. * Are you available to work in the evening (6 pm to 10 pm)?

   • Yes
   • No

4. * Are you available to work weekends?

   • Yes
   • No

5. * Do you have at least 3 years of Facility Management and Operations Experience?

   • Yes
   • No

6. * Are you able to lift up to 50 lbs and do you have a valid driver's license?

   • Yes
   • No

7. * How did you hear about this career opportunity?

   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other

8. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. Transcripts (unofficial )

Optional Documents

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