Assistant Director, Business Operations

EXPIRED

Posting Details

First Section

Who We Are

At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

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Posting Details

First Section

Who We Are

At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

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Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a

PPO

Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through

VSP

, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial,

TIAA

403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (

STA

) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

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Position Title

Assistant Director, Business Operations

Posting Number

S2219P

Department

Athletics Finance Operations

Work Schedule

M-F 8am – 5pm w/ some nights and weekends may be required

Employment Status

Regular

Temporary or Fixed-Term Assignment End Date

Hours per Week

40

Months per Year

12

Job Purpose

This position is responsible for various aspects of departmental accounting and internal control functions/procedures in accordance with

NCAA

, West Coast Conference, University and departmental rules, regulations, policies and procedures. The ideal candidate will be able to exercise independent judgment and decision making authority, while also being able to interpret and apply complicated rules and regulations. This position collaborates with other units in the department and within the University and establishes and maintains positive and productive working relationships with these units, coaches, staff and administrators as well as with outside organizations, groups and individuals.

The budgeted annual salary range that the University reasonably expects to offer for this position is $53,725 – $55,418. The internal full salary range is $53,725 – $72,686.

Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week)

53,725-55,418

Minimum Salary (Annualized 12 months, 40 hours/week)

53725

Salary Midpoint (Annualized 12 months, 40 hours/week)

63205

Maximum Salary (Annualized 12 months, 40 hours/week)

72686

Essential Functions

| Essential Function Category Title | Purchasing/Accounts Payable | | % of time for section | 40% | | Function Details |
- Provide training and direction to Athletics staff with regards to departmental and university policies and procedures related to Business Operations Purchasing, Cash Handling and Zags Travel & Expense

• Prepare, process, and review various purchasing, accounts payable and reimbursement documents; maintain purchasing records; follow-up as needed with staff regarding purchasing practices

• Interpret, apply and provide guidance to department personnel regarding University and department purchasing policies and procedures ​

• Assist with expenditure control including identifying appropriate budget coding, completing the payment process, monitoring expenditure postings, reconciling funds/accounts, and facilitating corrections of errors

|

| Essential Function Category Title | Accounts Receivable | | % of time for section | 30% | | Function Details |
- Prepare, process, and review departmental deposits and accounts receivables; maintain corresponding records

• Interpret, apply and provide guidance to department personnel regarding University and department cash handling policies and procedures

• Prepare invoices, track, and collect funds due to the department; oversee the departments e-market sites including reconciling revenue

• Reconcile monthly gift reports

• Assist with revenue control including identifying appropriate budget coding, monitoring revenue postings, reconciling funds/accounts, and facilitating corrections of errors​

|

| Essential Function Category Title | Business Operations | | % of time for section | 20% | | Function Details |
- ​Facilitate the Business Office portion of event close-out procedures working with individuals from assigned sports/units to reconcile revenues and expenses and with University Advancement relative to gift credit

• Coordinate and oversee the Athletics Business Operations portion of the Official Visit Student-Host Money Request process. Maintain petty cash; ensure compliance with NCAA, WCC and university rules and regulations

• Maintain record keeping and reporting system for departmental inventory system in coordination with other university departments. ​

• Facilitate various aspects of Athletics sport camp procedures including contract preparation, background check processing, expense tracking and LLC invoicing.

• Facilitate Athletics ticket audit/reconciliation process in coordination with Athletics Ticket Operations.

|

| Essential Function Category Title | NCAA Compliance | | % of time for section | 5% | | Function Details |
​Employees of Gonzaga University’s Athletic Department must comply with all NCAA rules and regulations, and acknowledge this compliance as part of an evaluation process.​ At all times and in all positional duties compliance with NCAA rules and regulations must be maintained. The amount of work dedicated to compliance-related tasks may vary by role and responsibility level​ |

Other Functions

| Other Functions |
Provide backup for other Business Office staff members, as needed

Assist other members of the Athletic department during peak periods and with special workload projects

|

University Competencies

| University Work Values |
Promoting Excellence in Academic Endeavors and Professional Practice

• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards |

Qualifications/Knowledge Required/Years Experience Required

| Degree Required | Bachelor's Degree | | Certifications and/or Licensures required |
​N/A

| | Knowledge Required | Early career, knowledge may be from education and/or some experience | | Years Experience Required | 1-2.99 years | | Minimum Qualifications |
- Bachelor’s degree - Minimum of 2 years of business operations experience - Proficient personal computer and software applications skills, particularly spreadsheet applications (such as Excel), aptitude to utilize Sage and Banner applications for day to day functions - Ability to work well in a team environment - Must be detail-oriented and able to work on several projects simultaneously, set priorities, meet deadlines, and have a customer service orientation - Must have strong interpersonal and communication skills and ability to deal effectively with a wide variety of internal and external contacts | | Desired Qualifications |
- Business Administration degree or other related field - Working knowledge of SCT BANNER and Sage Accounting System. - Work experience in collegiate athletics | | Physical / Environmental Qualifications |
Position requires ability to sit for extended periods of time. Ability to lift up to 15 pounds occasionally, and bend, kneel, stoop and reach as needed for routine office work. Ability to be mobile campus-wide for appropriate business needs. |

Posting Detail Information

| Open Date | 02/14/2024 | | Close Date | 02/28/2024 | | Open Until Filled | No | | Application Review Begins On | 02/20/2024 | | Special Instructions to Applicants | | | EEO Statement |
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996. | | Clery Statement |
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at www.Gonzaga.edu/Clery. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105. |

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume Optional Documents 1. Cover Letter

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