Assistant Director of Business Operations

Position Function:

The Assistant Director of Business Operations is responsible for managing travel logistics, financial transaction processing, and reconciliation for the Department of Athletics. This role supports the Athletic Business Office (ABO) by ensuring the accurate and compliant processing of travel, procurement card transactions, and direct pay requests. The position works closely with internal staff, Anthony Travel, and the campus travel office while also providing broad financial processing support.

Salary Grade :  13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Process and reconcile departmental travel transactions, including booking, claims auditing, and reimbursements.
   o Manage travel approval process
   o Process Travel Expense Reports
   o Manage the Team Travel Roster Reconciliation process to ensure compliance with department policy.
   o Maintain “travel tracker” process to track spend by trip for each sport.
   o Serve as liaison with the campus travel office and Anthony Travel (on-site travel agency).
   o Ensure that travel and financial transactions comply with university, state, and NCAA regulations, maintaining proper documentation and audit trails.
• Assist with management of BullyBuy, ProCard, and Direct Pay processing and reconciliation.

Position Function:

The Assistant Director of Business Operations is responsible for managing travel logistics, financial transaction processing, and reconciliation for the Department of Athletics. This role supports the Athletic Business Office (ABO) by ensuring the accurate and compliant processing of travel, procurement card transactions, and direct pay requests. The position works closely with internal staff, Anthony Travel, and the campus travel office while also providing broad financial processing support.

Salary Grade :  13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Process and reconcile departmental travel transactions, including booking, claims auditing, and reimbursements.
   o Manage travel approval process
   o Process Travel Expense Reports
   o Manage the Team Travel Roster Reconciliation process to ensure compliance with department policy.
   o Maintain “travel tracker” process to track spend by trip for each sport.
   o Serve as liaison with the campus travel office and Anthony Travel (on-site travel agency).
   o Ensure that travel and financial transactions comply with university, state, and NCAA regulations, maintaining proper documentation and audit trails.
• Assist with management of BullyBuy, ProCard, and Direct Pay processing and reconciliation.
• Assist with cash deposits:
   o Cash Receipt Vouchers
   o Assist with deposits
• Assist with Asset Tag reconciliation and inventory.
• Assist in financial system improvements and workflow efficiencies related to travel and procurement.
• Assist in reconciling financial records, ensuring alignment with university accounting records.
• Assist in preparing monthly and annual accounting reports, including statements and summaries related to travel and procurement transactions.
• Participate in year-end closeout procedures, providing support for travel-related financial entries.
• Maintain financial records and support documentation for audits and compliance reviews.
• Assist with special projects as assigned.
• Perform other duties as assigned.

Supervisory Responsibility
May include supervising student workers and interns.

The above essential duties are representative of major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor's degree in Business, Administration, Sports Management or other business related field with one (1) year of experience in collegiate athletics, professional sports, or related field.

Preferred Qualifications:

1. Master’s Degree in Business Administration, Accountancy, Public Administration, or Sports Administration.
   
2. Certified Public Accountant (CPA).
   
3. Three or more years of related experience.
   
4. Demonstrated ability to explain, advocate, and express facts and ideas in a convincing manner.
   
5. Proven ability to demonstrate strong communication skills, both orally and written.
   
6. Strong interpersonal skills to interact with a diverse group of constituents.
   
7. Strong critical-thinking skills and problem-solving skills.

Knowledge, Skills, and Abilities:

1. Ability to prepare financial reports
   
2. Knowledge of payroll policies and procedures
   
3. Knowledge of university accounting procedures involving procurement, travel and/or employment.
   
4. Ability to perform accounting procedures.
   
5. Ability to analyze and solve problems.
   
6. Knowledge of cash management principles and/or procedures.
   
7. Account reconciliation skills.
   
8. Ability to use Microsoft Office suite.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Instructions for Applying:

Please attach your Resume and cover letter to the Application.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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