Athletic Program Manager - Football

Department

Department of Athletics - Football

Responsibilities

Manage all P-Card receipts and Purchase Order invoices for Operations / Player Development / Equipment and  Travel.  Properly track and report all spending in Concur in conjunction with the Business Office to have expenses and invoices processed in a timely manner.  Maintain independent Budget tracking system to compare to Business Office Financial Dashboard for Football Expenditures.  Manage Travel for the Head Coach.  Manage all travel, appointments, and calendar for Head Coach.

Administrative support for Head Coach, Senior Associate AD / Chief of Staff, Associate Head Coach and Special Teams Coord.  Manage front desk staff (2) and operational guidelines for visitors.  Administer front desk duty for lunch coverage / vacations / mail duties.  Oversee (4) student work force – Provide Assistance with Operations and Player Development.  Create student job description and training. Collection of candidates credentials and resumes.  Submittal of forms for background checks.  Itineraries for in person interviews.  Coordinate travel logistics for candidates and new hires.  Secure housing for candidates and new hires.  Formulation of new employee check list and onboarding manual. Assistant in new hires onboarding – Payroll / IT / Phones / Keys / Codes / Parking / ID Cards

Coordinate all Office Supply Orders for Departments – Creation of Purchase Orders.  Supplies - Monitor and replace as needed in Mail Room.  Stationary and business card supplies  Supplies - Reconcile billing of supply orders for submittal to Business Office  .Maintain relationship with vendors for outside services - Contact for service and supplies.  Shredding – Notify shredding company when pick-up is needed.  Process all Purchase Orders and Invoice to the Business Office

Coordinate coffee, water, snacks and supplies in the football breakroom .  Manage all Procurement  for Administration -  Creation of purchase orders and submittal of invoices for all Administrative Functions

Department

Department of Athletics - Football

Responsibilities

Manage all P-Card receipts and Purchase Order invoices for Operations / Player Development / Equipment and  Travel.  Properly track and report all spending in Concur in conjunction with the Business Office to have expenses and invoices processed in a timely manner.  Maintain independent Budget tracking system to compare to Business Office Financial Dashboard for Football Expenditures.  Manage Travel for the Head Coach.  Manage all travel, appointments, and calendar for Head Coach.

Administrative support for Head Coach, Senior Associate AD / Chief of Staff, Associate Head Coach and Special Teams Coord.  Manage front desk staff (2) and operational guidelines for visitors.  Administer front desk duty for lunch coverage / vacations / mail duties.  Oversee (4) student work force – Provide Assistance with Operations and Player Development.  Create student job description and training. Collection of candidates credentials and resumes.  Submittal of forms for background checks.  Itineraries for in person interviews.  Coordinate travel logistics for candidates and new hires.  Secure housing for candidates and new hires.  Formulation of new employee check list and onboarding manual. Assistant in new hires onboarding – Payroll / IT / Phones / Keys / Codes / Parking / ID Cards

Coordinate all Office Supply Orders for Departments – Creation of Purchase Orders.  Supplies - Monitor and replace as needed in Mail Room.  Stationary and business card supplies  Supplies - Reconcile billing of supply orders for submittal to Business Office  .Maintain relationship with vendors for outside services - Contact for service and supplies.  Shredding – Notify shredding company when pick-up is needed.  Process all Purchase Orders and Invoice to the Business Office

Coordinate coffee, water, snacks and supplies in the football breakroom .  Manage all Procurement  for Administration -  Creation of purchase orders and submittal of invoices for all Administrative Functions

Qualifications

Bachelor's degree and four years experience or a combination of post high school education and experience equal to eight years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses. 

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Must be able to work a flexible schedule to include evenings and weekends.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

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