EXECUTIVE ASSISTANT

EXPIRED

EXECUTIVE ASSISTANT

Req #:

Req #:

230561

Department:

INTERCOLLEGIATE ATHLETICS

Job Location:

Seattle Campus

Posting Date:

View Full Description

EXECUTIVE ASSISTANT

Req #:

Req #:

230561

Apply Now

Department:

INTERCOLLEGIATE ATHLETICS

Job Location:

Seattle Campus

Posting Date:

01/30/2024

Closing Info:

Closes On 02/06/2024

Salary:

$5,834 - $8,667 per month

Other Compensation:

Taxable benefits include tickets to UW intercollegiate home competitions.

Limited Recruitment:

Open to Department employees only

If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.

Shift:

First Shift

Benefits:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

For more detailed information, please visit our Washington Athletics Candidate Dashboard.

DUTIES AND RESPONSIBILITIES

The Executive Assistant will serve as the primary point of contact for the Director of Athletics (AD) and the Deputy Athletic Director/Chief Operating Officer (COO). Provide professional and executive administrative support for the AD and COO including but not limited to, using discretion, professionalism, and policy creation or interpretation in addressing calls, inquiries, and written correspondence on behalf of the office of the AD, the COO, and the department.

Manage the schedule for the AD and COO; organize activities, meetings, and supportive background materials. Coordinate all travel; arrange for all contacts and meetings for the AD and COO and any other parties (as needed) at the travel destination, provide detailed itineraries, and ensure that travel objectives are accurate and planned; complete or oversee processing of travel reimbursements.

Work closely with key University leadership and offices including but not limited to: Marketing, Communication, Advancement, Office of the President, and Board of Regents support staff. Work closely with Athletic Communications, Advancement, and other department units to prepare appropriate materials for media briefings, special events, donor visits, student-athlete visits, statements, or announcements.

Oversee budget for the office of AD including department relations, donor hospitality, day of game activities, entertainment, and external administrative travel. Participate in financial planning, budget forecasting, and resource allocation for annual budget. Perform budget analysis, approving, tracking, and reconciling all expenditures and budgets for the office of the Director of Athletics. Oversee purchasing within established policies, procedures and budgetary allowances.

Provide overall support in the advancement of the strategic planning and operations for the offices of the AD and COO, including areas such as athletic success, coach retention, revenue generation, external relations and student-athlete welfare. To accomplish this, this position will manage complex research and analysis of industry and market standards, producing documentation that will support strategic decision-making in the above-listed areas.

Serve as first line of interaction with University officials, coaches, student-athletes, Intercollegiate Athletics (ICA) staff, faculty, alumni and donors on behalf of the AD and COO. This position will use independent judgement in determining appropriate actions in response to callers, visitors, donors and special guests to ICA, or in coordinating with other appropriate department personnel. This position will develop and manage policies and procedures to ensure that all operations and functions of the office of the AD and COO run smoothly and successfully, with specific attention to providing timely responses to all constituent questions and requests.

Oversee hourly workers, interns, or volunteer staff, when appropriate.

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

MINIMUM REQUIREMENTS

Bachelor’s degree and two to three years of demonstrated and progressively responsible experience with executive support and office administration for a major division, particularly in a collegiate athletics environment.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Proficient skills with MS Office. Initiative, problem solving, autonomy and excellent organizational skills are essential.

Must be able to independently and successfully resolve inquiries or complaints in a professional manner. This position will require evenings, weekends and travel as needed for events and activities.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to Department employees only

If you are a UW employee and would like to be considered for this position, please login to your UW employee profile

to apply.

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