EXECUTIVE ASSISTANT TO THE HEAD FOOTBALL COACH

 

EXECUTIVE ASSISTANT TO THE HEAD FOOTBALL COACH

Req #:

Req #:

242180

Department:

INTERCOLLEGIATE ATHLETICS

Job Location:

Seattle Campus

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EXECUTIVE ASSISTANT TO THE HEAD FOOTBALL COACH

Req #:

Req #:

Apply Now

242180

Department:

INTERCOLLEGIATE ATHLETICS

Job Location:

Seattle Campus

Posting Date:

12/23/2024 

Closing Info:

Open Until Filled 

Salary:

$6,500- $6,834 per month 

Other Compensation:

Taxable benefits include tickets to UW intercollegiate home competitions. Non-local candidates may be eligible for a moving allowance.  

Shift:

First Shift 

Benefits:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

 

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities. 

For more detailed information, please visit our Washington Athletics Candidate Dashboard.

Provide administrative support for the Head Football Coach, including coordination of his daily activities and yearly calendar, arranging speaking engagements and travel, press conferences and interviews, etc., screen incoming communications, compose, proof, and distribute all correspondence. Coordinate and schedule all activities and special events for the football coaching staff. Maintain confidentiality and record performance evaluations of coaches and staff. Responsible for coordinating and maintaining all student-athlete information for the Head Football Coach as well as managing communication with assistant coaches, student-athletes, parents of current student-athletes and ICA staff. 30%

Create and maintain policies and procedures for office functions including charitable donations, visitors to practice, player database maintenance and access, compliance reports, program memberships, subscriptions and associations, new hires, annual participation and other awards, equipment, printing and copying. Manage the portions of the football budget related to awards, catering, supplies, equipment, and other areas in which this position has decision-making authority. Receive bids and order supplies. Research vendors and pricing for cost efficiency. Maintain inventories. 25%

Create and maintain weekly and yearly calendars and schedules for the team and the coaching staff.  Manage and facilitate correspondence to team, player families, agents, Conference staff, all-star game nominations (in conjunction with pro liaison), reports from game officials and record-keeping. 10%

Facilitate and coordinate communication and messaging from football offices and staff. Design and implement policies and procedures for groups and others who interact with the Football Program. 10%

Assist the Football Program recruiting staff with recruiting functions as needed, (i.e., pre-game receptions, recruiting weekends, Senior Day etc.). Organize all aspects of all Special Events (on campus and at external locations) and Post Game Receptions involving the football program: budget, scheduling, invitations, guest lists, catering decisions, and programming. 10%

The Executive Assistant will oversee and coordinate the football-related onboarding (and exiting) of new employees in the program. Train student employees while having lead responsibilities for monitoring and providing performance evaluation input regarding their areas of responsibility. 10%

Assist camp director with promotions, mailings, correspondences, registrations, and planning. 5%

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

Minimum Requirements -

Bachelor’s degree and 3-4 years of related experience.  Computer experience with database and basic Microsoft Office programs required.

Preferred Requirements -

Demonstrated progressively responsible experience in a professional or collegiate athletics environment. Experience with athletic events, working with high profile individuals, and highly confidential and sensitive information. Knowledge and experience with NCAA rules, policies, and procedures. Organized, team-oriented, self-motivated, hard worker with excellent communication skills.

Condition of Employment -

This position requires travel, working evenings and weekends.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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