HR Specialist

EXPIRED

About FIU

 

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

 

Coordinates the HR function within the athletics Department. Provides a full range of human resources functions and provides assistance to facilitate timely and accurate submission of HRrelated programs to ensure all procedures are met and in compliance with University standards.

• Serves as the point of contact for information regarding student employee, volunteers, interns, temporary employee actions, and any general HR inquiries, and ensures that all pre-employment requirements are met, such as the completion of I-9 paperwork and collection of supporting documents.
• Works with DHR Employee Records for the efficient processing of new hire paperwork and Panther ID provisioning process.
• Manages and maintains fee for service log and weekly payment of fee for service contracts.
• Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to academic and indirectly impacting the University and/or Athletic Department.
• Performs audits to ensure Panthersoft and internal system data integrity. Maintains current information in the staff directory and internal organizational charts. Conducts other assigned audits as assigned.

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About FIU

 

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

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Coordinates the HR function within the athletics Department. Provides a full range of human resources functions and provides assistance to facilitate timely and accurate submission of HRrelated programs to ensure all procedures are met and in compliance with University standards.

• Serves as the point of contact for information regarding student employee, volunteers, interns, temporary employee actions, and any general HR inquiries, and ensures that all pre-employment requirements are met, such as the completion of I-9 paperwork and collection of supporting documents.
• Works with DHR Employee Records for the efficient processing of new hire paperwork and Panther ID provisioning process.
• Manages and maintains fee for service log and weekly payment of fee for service contracts.
• Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to academic and indirectly impacting the University and/or Athletic Department.
• Performs audits to ensure Panthersoft and internal system data integrity. Maintains current information in the staff directory and internal organizational charts. Conducts other assigned audits as assigned.
• Manages back-office personnel activities including preparing Electronic Personnel Requisition Forms (ePRFs) and Electronic Personnel Action Forms (ePAFs) for various appointments. Maintains and follows up on personnel action forms. Reviews for accuracy and completeness prior to routing to the appropriate approver(s).
• Assists departmental leadership with special projects and human resource initiatives, benchmarks other higher education institutions, and organizations and compiles data for review. Supports the planning and logistics of key HR events
• Serves as a backup to the Assistant Director of HR.
• Coordinates and schedules events, meetings and/or trainings, requested and maintains outlook calendar.
• Communicate processes and changes to hiring managers. Correspond with Talent Acquisition Management regarding the processing of new hires and rehires. Coordinate with supervisors and payroll department on hires requiring retroactive payments as required.
• Resolves complex issues and act on behalf of the Assistant Director of HR when appropriate.
• Manages the renewal process of temporary employees so that employees will be in the HR system on a timely basis.
• Reviews, understands and abides by all department procedures.
• Adheres to all State of Florida, University, NCAA, Conference USA and department rules and policies pertaining to the position of HR Specialist. Report any known NCAA violations or concerns to the Director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

 

Job Category

 

Administrative

Advertised Salary

 

$42,000 - $45,000

Work Schedule

 

Begin time: 8:30 AM
End time: 5:00 PM

Working Condition(s)

 

Operating University Vehicles (all types)

Pre-Employment Requirements

 

• Criminal Background Check
• Driver's License Check

 

Other Information

 

• Ability to work flexible hours as needed.

 

How To Apply

 

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications". 

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

 

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications". 

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

 

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

 

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

 

_ FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. _

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