Sport and Administrative Operation Specialist

EXPIRED

About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Provides assistance to the Deputy Athletics Directors, Athletics Director, and Executive Administration with activities associated with the athletic program and sport operations.

• Serves as the primary point of contact on any matter directed to the Senior Associate Athletic Director's office by department staff, student-athletes, University and community constituencies.
• Manages the day-to-day executive office operations, schedules meetings, w orkflow and prioritizes incoming issues, correspondence and determines appropriate course of action, referral, and/or response.
• Schedules, oversees, and facilitate department meetings as assigned or on behalf of the Executive Administrative office
• Serves as facilitator in scheduling, coordinating and executing projects, meetings, and events and in the communication of information from the Senior Associate Athletic Director's office and Executive Administration Office.
• Drafts and distributes correspondence to coaches, staff and student- athletes regarding items needing their attention or attendance.
• Represents Executive Administration and serves as a liaison for sports with various University units (housing, compliance, business operations, and SAAC). On issues related to each respective area.
• Assists with coordination of travel for recruiting visits and works with the Compliance office to ensure all related paperwork is secured.
• Assists in reconciling travel, tracking, and monitoring the sports operations budgets.
• Assists the Head Coach, and assistant coaches with the team travel (including travel authorization requests, buses/vans, hotels, and food).

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About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Provides assistance to the Deputy Athletics Directors, Athletics Director, and Executive Administration with activities associated with the athletic program and sport operations.

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• Serves as the primary point of contact on any matter directed to the Senior Associate Athletic Director's office by department staff, student-athletes, University and community constituencies.
• Manages the day-to-day executive office operations, schedules meetings, w orkflow and prioritizes incoming issues, correspondence and determines appropriate course of action, referral, and/or response.
• Schedules, oversees, and facilitate department meetings as assigned or on behalf of the Executive Administrative office
• Serves as facilitator in scheduling, coordinating and executing projects, meetings, and events and in the communication of information from the Senior Associate Athletic Director's office and Executive Administration Office.
• Drafts and distributes correspondence to coaches, staff and student- athletes regarding items needing their attention or attendance.
• Represents Executive Administration and serves as a liaison for sports with various University units (housing, compliance, business operations, and SAAC). On issues related to each respective area.
• Assists with coordination of travel for recruiting visits and works with the Compliance office to ensure all related paperwork is secured.
• Assists in reconciling travel, tracking, and monitoring the sports operations budgets.
• Assists the Head Coach, and assistant coaches with the team travel (including travel authorization requests, buses/vans, hotels, and food).
• Follows FIU procedures with ordering of supplies and monitors the budget for any funds that flow through the athletic program sport-specific budget.
• Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies pertaining to the position of Sport and Administrative Operation Specialist. Reports any known NCAA Violations or concerns to the director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.
• Performs other related duties as assigned or as directed. The
• omission of specific duties does not preclude the supervisor from
• assigning duties that are logically related to the position.

Minimum Qualifications

High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Desired Qualifications

Experience with Microsoft Office Suite.

Job Category

Administrative

Advertised Salary

$39,000 - $44,000

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Pre-Employment Requirements

Expanded Background Check

Other Information

Ability to travel locally and nationally.
Ability to work flexible hours as needed.
Ability to work occasional evenings, weekends and at locations outside of the University

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest.In this account, you are able to track your applicant statusin " My Applications".

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant statusin " My Applications".

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

_ FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. _

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